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The Community First officers advised they will respond to issues
raised at meetings and will also flag up issues for the parish council’s
attention. A copy of the recent Highways & Footpaths report
was passed to Andrea Law who advised she would organise a meeting
with the Chairman to walk around the village. The officers will
attend meetings to discuss specific issues if requested and also
showed support for a Parish Plan.
Prior to commencement of business a period of up to 15 minutes
was allocated for
public participation.
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1
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TO RECEIVE AND ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllrs B W Lifsey, K Robinson
and
J New for reasons given.
RESOLVED not to accept apologies received from Cllr Mrs J Tate.
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2
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DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS - None declared.
Advertising new code of conduct - The Clerk advertised that
it is a requirement to advertise the acceptance of the new code
of conduct. Following approaches to DMBC the latter had agreed to
insert one advertisement in the local press for all the parish/town
councils involved within the borough. |
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3
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TO DISCUSS ANY MATTERS RAISED BY RESIDENTS
Concerns were expressed regarding approaches by a developer to a resident
to purchase land in the area of Old Bawtry Road.
RESOLVED to seek information contained within the, as yet, unpublished
Local Development Framework which supersedes the Unitary Development
Plan. |
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4
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COMMUNITY POLICING
Reply to query regarding reporting of incidents, bogus officials -
WPC Gibbon advises that all telephone messages are answered and stated
the number for residents with queries is: 385116.
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5
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DISTRICT COUNCILLOR’S REPORT
Cllr Mrs Schofield advised that plastics are to be collected from
households by the end of the year.
75 CSOs will operate throughout the borough and a dedicated team of
uniformed officers has been assigned to Robin Hood Airport. These officers will
be deployed into the borough at appropriate times where necessary. A fast response
team has been set up - telephone 341628 - which will respond quickly
if calls are justified - working on a 24 hours basis.
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6
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MINUTES OF ANNUAL COUNCIL MEETING HELD 15 MAY 2007
RESOLVED the minutes be approved as a true record and signed by the
Chairman. |
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7
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MATTERS ARISING FROM ABOVE MEETING
Update re community skip facility - DMBC advises it may be cheaper
to order a private skip. RESOLVED that costs be sought via Biffa , for 1
day, attended.
Distribution of newsletter - The Chairman has circulated the newsletters
and the question of the parish plan responses will be discussed at next
meeting.
Bus stop/shelter No 45319/786E301, Doncaster Road - SYPTE suggest
a timber shelter should be utilised (current brick requires repairs
and modifications). RESOLVED to request that the brick shelter remains
in situ and is repaired as appropriate, as it is less liable to vandalism and
to seek response from DMBC to earlier request to list the current shelter.
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8
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MATTERS RELATING TO JOINT PLAYING FIELD
Update from Blaxton parish council re ramp - Blaxton Parish Council
has requested that Persimmon are to be asked to stop up the access to
the ramp area on a permanent basis and to remove the ramp. RESOLVED to
thank Blaxton parish council for the information.
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9
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VILLAGE HALL ISSUES
Licence - YLCA’s advice on clause 3b was circulated to members.
RESOLVED a copy be forwarded to the Management Committee and discussed
at next parish council meeting.
Willow tree - Need A Hand Ltd advise there is evidence of insect and
fungal infestation. RESOLVED to accept the price of £310 to carry out
the work.
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10
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FINANCIAL MATTERS
Signing of Cheques |
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| £ 0.67p |
YLCA (postage, Councillor’s guides) |
100406 |
| £ 89.93 |
Cleanaway Ltd (grounds maintenance) |
100407 |
| £ 40.00 |
J Hutchinson (internal audit of a/cs y.e.31.3.07) |
100408 |
| £ 41.05 |
Staples Delivery Ltd (stationery) |
100409 |
| £110.00 |
Need A Hand Ltd (flower beds, Village Hall grass) |
100410 |
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Year end a/cs
The accounts for year ending 31 March 2007 have been audited by the
Internal Auditor, Mr J Hutchinson, who advised no items to bring to
attention of the parish council. The required Notice of Audit has
been posted on notice board by the Clerk. |
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11
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TO DISCUSS INTERNAL AUDIT REQUIREMENTS AS PER YLCA ADVICE NOTE
AND REVIEW OF RISK ASSESSMENT
A review of documentation as contained in YLCA Advice Note No. 17
was undertaken. RESOLVED:
a) that the current Risk Assessment document is satisfactory as necessary
updates are carried out as and when required
b) that the Financial Regulation No 10 is amended to read:
- three tenders must be obtained for work over £1k and opened
at council meetings
- for work under £1k alternative quotations will be sought but,
on certain occasions, only one quotation will be sought.
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12
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TO COMMENT ON PLANNING APPLICATIONS - None received.
DMBC Decision Notices:
07/00536/FUL 2 Frobisher Grange, domestic extension - GRANTED
07/00838/RET Finningley CoE School, relocatable classroom
- GRANTED
07/01199/FUL Rest Haven, Chapel Lane, domestic extension
- GRANTED
07/01261/FUL 14 Lindley Road, erection of 2 dwellings - REFUSED
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13
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ISSUES RELATING TO POND
Meeting with contractor for Anglia Water - The Chairman and Clerk
met the contractor recently. A facility to top up the pond is possible
and further details are awaited as regards costings etc. |
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14
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GREEN AREAS ADJACENT TO POND, THE GREEN
RESOLVED to request quotations from Need A Hand Ltd following meeting with
the Chairman:
a) to check for disease, silver birch, trim dead offshoots etc
b) to trim 2 trees near Christmas tree site
c) to investigate sunken area with a view to raising level and turfing
(check for utilities to be carried out)
d) to guard against damage caused by dustbin lorries, to supply/fit
concrete bollards along part of the loop road. |
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15
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REPORT ON PARISH COUNCILS JOINT LIAISON GROUP MEETING
Cllrs Lindley and Robinson attended the meeting. The Chairman advised
that there were no significant issues to report. |
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16
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REPORT ON AIRPORT COMMUNITY SUB COMMITTEE MEETING 13.6.07
Cllr Robinson attended but was not present at this meeting to give
a report. |
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17
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TO CONSIDER REQUESTING DMBC TO RETURN CONCRETE AREA TO GRASS AT
FORMER GARAGE SITE
RESOLVED not to take any action at this time but to review in 12 months. |
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18
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NOTIFICATION OF SEMINARS FOR PARISH COUNCILLORS, VIA YLCA
No members wished to attend. |
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19
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NOTIFICATION OF TRAINING SEMINARS VIA DMBC TO HELP MEMBERS
UNDERSTAND NEW CODE OF CONDUCT AND PROVISIONS CONTAINED THEREIN
No members wished to attend. |
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20
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NOTIFICATION FROM DMBC TO ATTEND DEVELOPING AN AFFORDABLE WARMTH
STRATEGY FOR DMBC - 27 JUNE AT MANSION HOUSE
No members wished to attend. |
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21
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HIGHWAY ISSUES TO BE REPORTED TO DMBC
RESOLVED to again request that an Oak tree along footpath No. 1 be covered by
a TPO, as the tree is now looking healthy. |
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22
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WEBSITE UPDATE
The Clerk will forward the May minutes to the Chairman.
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23
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TO RECEIVE CORRESPONDENCE
Trimming of vegetation causing obstruction - letter received from
a resident regarding overgrown shrubs etc. RESOLVED the chairman will
discuss these issues when meeting with Need A Hand Ltd. |
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24
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TO DISCUSS WHETHER OR NOT TO HOLD MEETINGS IN AUGUST
RESOLVED not to have a meeting in August and to take a decision next year as
to whether or not to hold a 2008 August meeting. |
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25
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DATE OF NEXT MEETING
Tuesday 17 July 2007 at 7 pm in the Village Hall.
The meeting ended at 9 pm.
CHAIRMAN:
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