Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th APRIL 2008 AT 7:00 PM

 

PRESENT:

Cllrs D Lindley (Chairman), B W Lifsey, E Cooke, A Elder, R Johnson, K Robinson, E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

2 residents
PC Brian Pyle

 

 

 

Prior to formal opening of the meeting a period of up to 15 minutes was allowed for public participation.

 

 

1

TO RECEIVE AND ACCEPT APOLOGIES - All members present.

2

 TO RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE AND REGISTER OF INTERESTS
FROM CLLR E TATTON-KELLY
Documents were counter-signed by the Clerk and will be forwarded to DMBC Legal Section.

3

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllr Elder declared a personal interest in item 16.

4

 TO DISCUSS ANY MATTERS RAISED BY RESIDENTS
No issues were raised by residents present.

5

 COMMUNITY POLICING
Report from Community Police Officer
PC Pyle’s attention was brought to the nuisance from young people some of whom drink on the playing field and he agreed to visit the area as requested on Friday and Saturday nights.
The Chairman thanked PC Pyle for attending the meeting whilst off duty.

6

WARD COUNCILLOR’S REPORT
No ward member was present at the meeting. The chairman advised that Cllr Schofield felt it was not necessary to attend future meetings, as a ward councillor for another area had been co-opted onto the parish council. However, it was pointed out that members from other wards shouldn’t cross boundaries by taking issues back to the Authority.
RESOLVED to contact the three ward members asking them to attend meetings in turn and, whenever this is not possible for an update on issues pertaining to the parish to be forwarded.

RESOLVED to write congratulating Caroline Flint MP on becoming a member of the Privy Council.

7

 MINUTES OF THE ANNUAL PARISH MEETING 18 MARCH 2008
RESOLVED the minutes be approved as a true record and signed by the Chairman.

8

 MATTERS ARISING FROM ABOVE MEETING
Section 106 Agreements - response awaited from ward member, Cllr A Jones.
Parish Plan - the group was congratulated on a most professional document
RESOLVED to discuss issues contained in the document at next meeting.

9

 MINUTES OF PARISH COUNCIL MEETING HELD 18 MARCH 2008
RESOLVED the minutes be approved as a true record and signed by the Chairman.

10

 MATTERS ARISING FROM ABOVE MEETING
Registration of two small green areas, Village Hall and fronting Lismore, Old Bawtry Road
YLCA has given verbal response and suggested that solicitors could be asked to provide a fixed price if it were decided to proceed.
RESOLVED to request Messrs Jones & Co to provide a fixed price.

11

MATTERS RELATING TO JOINT PLAYING FIELD
To discuss response from DMBC re upgrading of car park area
DMBC has acknowledged receipt of request, thus further details are awaited

Ramp adjacent to Lancaster Fields
Blaxton parish council has forwarded information from DMBC that the ramp is not on DMBC land. The Authority will adopt the footpath if it joins with the existing footpath network, but this where the problems lies as Blaxton and Finningley parish councils will not grant a footpath across their land. Thus the matter is still with both parishes.
RESOLVED to advise Blaxton parish council that ward member, Cllr A Jones, advised Cllr Lifsey some time ago that he would research the issue in an effort to resolve the matter.

Making a Dog Control Order
Blaxton parish council clerk has advised DMBC that both parishes have agreed to the making of a Dog Control Order which will require people to keep dogs on leads and has also forwarded an Implementation Plan.
The plan states that costs for publishing the requisite notice will be apportioned to one third Blaxton and two thirds Finningley.
RESOLVED to respond stating that the parishes should each fund half of this cost.

Update on proposals by JPF Committee for new pavilion
Mr Hattersley advised that, to date, estimates seem to be out of reach but all options are currently being considered.

12

VILLAGE HALL ISSUES
Sign on extension wall - Cllr Lifsey asked if there would be any objections to siting a Finningley Village Hall sign on this wall.
RESOLVED to agree the request.

Replacement Bell - Cllr Lifsey advised that a new aluminium replica bell is to be purchased by the Committee provided there are no objections from the parish council.
RESOLVED to agree the request.

13

 FINANCIAL MATTERS
a) Signing of cheques
 
£190.00 Arrow Publications (newsletter) 100467
£  45.45 DMBC (refuse collection, JPF car park) 100468
£113.99 DMBC (election fees, May 2007) 100469
£  13.50 NALC (renewal sub, Local Council Review) 100470
£306.00 YLCA (renewal subscription) 100471
£  14.75 DMBC (emptying litter bin near pond) 100472
£124.98 DMBC (emptying dog bin, corner Lindley Road) 100473

 

b) To consider purchase of 7th Edition of C A Baker’s Local Council Administration £50 if purchased via YLCA/SLCC
The Clerk advised that the only book in the files is over 15 years old and legislation has been updated during the years. YLCA/SLCC recommend that councils should purchase this latest edition.
RESOLVED to purchase this latest edition at a cost of £50 plus postage and packing.

c) Presentation of A/cs for year ended 31 March 2008
The Chairman signed the necessary forms for submission to the Internal
and External Auditors.

d) Quarterly audit, period ended 31 March 2008
The Clerk presented the audit to the Chairman for ratification.

 

14

TO COMMENT ON PLANNING APPLICATIONS
0800715/FUL widening of vehicular access to A614, 9 Doncaster Road
RESOLVED to raise no objections

08/00913/FUL erection of pitched roof games room/double garage, r/o Rose Cottage, The Green
RESOLVED to raise no objections

08/00915/FUL replacement of existing flat roof, erection of ext to r/o existing workshop forming pitched roof overall to rear, Willow House, The Green
RESOLVED to raise no objections

08/00956/FUL erection of pitched roof double garage/games room to Pond House, The Green
RESOLVED to raise no objections

08/00987/FUL erection of detached house/double garage on approx 0.06ha of land (resubmission of application refused under ref 07/03899/FUL on 21.2.08) 34 Lindley Road
RESOLVED to raise no objections.

08/01018/COU change of use from agricultural storage to farm office including change of use of existing farm office to butchers counter, Bank End Road, Finningley
RESOLVED to raise no objections

08/01098/OUT outline application for erection of one dwelling on approx 0.03ha of land, adjacent 37 Blenheim Drive
RESOLVED to suggest that surface water should be into a soakaway

Decision Notices
08/00549/FUL 50 Gatesbridge Park, domestic extension - GRANTED
07/025/78/FUL 11 Acre Field, temporary siting of residential caravan - GRANTED
07/03497/COU Church Farm House, Rectory Lane, change of use of outbuilding used as storage to living accommodation - GRANTED
08/00326/FUL 47 Harvey Close - GRANTED

36 Lindley Road - a response is awaited from Planning Dept, regarding notification that land is being offered for sale as a building plot, as there does not appear to have been a planning application for another dwelling on the site.

15

ISSUES RELATING TO POND
It was reported that the connection carried out by Anglian Water is now completed.

RESOLVED:
a) to send letter thanking workmen involved and also asking, as a meter has been fitted, if the water could be supplied without charge or at a concession.

b) to thank Mr Levine for his assistance in past years in topping up the water.

Cllr Lifsey advised he had met with representatives of Viscum who had suggested barley straw in carrot sacks in an effort to solve the algae problem. This is usually put in place in March and removed in October.
RESOLVED that Cllr Lifsey makes contact with a local farmer and the issue is discussed at the June meeting.

16

 QUOTATION FOR MESH, GREEN AREA ADJACENT POND
To again consider and decide on what action to take
After discussion it was suggested that the ‘road’ could be widened and hardcore laid.
RESOLVED to request prices from two local firms and that Cllr Elder meets with representatives on site.

17

 TO REPORT ON SITE MEETING WITH DMBC ENGINEER, 7.4.08, TO DISCUSS PROPOSAL FOR CAR PARKING ON GRASSED AREA ADJACENT FORMER CHAPEL
DMBC Engineer is to forward information of costs etc in time for the May meeting.
The Chairman advised that he had received 2 written objections from residents.
RESOLVED to collate residents’ views and discuss further at next meeting when costs are received.

18

 SIGN BOARD ON THE GREEN, ADVERTISING FOR STAFF AT HARVEY ARMS
It was noted that this additional sign was removed prior to the meeting.
RESOLVED to contact the Licensee stating that consent was given for only one board last year and it has been noticed that a second, advertising, board has been in situ for a short time without reference being made to the parish council and requesting this situation does not arise in the future.

19

 TO DISCUSS WHETHER OR NOT TO ADOPT JOINT CHARTER WITH DMBC
A discussion took place and it was felt that by signing up to the Charter this could only be of benefit to the parish councils.
RESOLVED that the Chairman signs the acceptance form accordingly.

20

 HIGHWAY ISSUES
Solar light, area fronting former garage - Cllr Lifsey advised that the unit will be installed by 1 May.
Missing highway signs - RESOLVED to bring to DMBC’s attention missing Shire, chevron and bend signs, along Wroot Road.
Pavement, Junction Chapel Lane/Chapel Close - RESOLVED to advise DMBC of safety concerns as tarmac is missing from pavement and some hardcore infill is uneven.
STANDING ORDER 1c) WAS SUSPENDED TO ALLOW FOR THE REMAINDER OF THE BUSINESS TO BE TRANSACTED

21

 TO DISCUSS FORMAT OF ANNUAL REPORT FOR MAY NEWSLETTER
The Clerk advised that she had forwarded a copy to the Chairman for approval as the article for May had to meet a deadline with the Editor.

22

 DISTRIBUTION OF STANDING ORDERS FOR CONSIDERATION AT MAY MEETING
The Clerk circulated copies of the NALC standing orders and this issue will be discussed at the next meeting.

23

 WEBSITE UPDATE
The Clerk will forward the March minutes to the Chairman.

24

TO RECEIVE CORRESPONDENCE
Seminar, Overview of rights of way order process
Notification from DMBC of seminar to be held on 12 May, 2pm at Carr House Centre.
RESOLVED that Cllrs D Lindley and R Johnson attend.

Sandbag Storage
DMBC asks if council would consider request to store sandbags in the parish for use if and when required.
RESOLVED to advise there is not sufficient storage space within the parish.
Enhanced cover in light of Corporate Homicide and Corporate Manslaughter Act 2007
Zurich advise the Act came into force on 6 April and they will provide Corporate Manslaughter defence costs up to £5m. For each public and products liability policy or section of a police, Zurich will provide cover for costs up to £5m to any one period of insurance or the Limit of Indemnity stated in the schedule, whichever is the lesser.
RESOLVED to note the information.

25

DATE OF NEXT MEETING
Tuesday, 20 May 2008, at 7 pm in the Village Hall which will be the Annual Parish Council Meeting.

The meeting ended at 10.20 pm.

 

Chairman: ......................................................