Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th JULY 2008 AT 7:00 PM

 

PRESENT:

Cllrs D Lindley (Chairman), B W Lifsey, E Cooke, R Johnson, K Robinson,
Mrs J Worthington, Clerk

IN ATTENDANCE:

Ward Cllr Mrs P Schofield
3 Residents
Press representative

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for public participation.

 

 

1

TO RECEIVE AND ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllr A Elder for reason given.

2

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllr Lifsey declared a personal interest in item 9.

3

 TO DISCUSS ANY MATTERS RAISED BY RESIDENTS - No issues raised.

4

 COMMUNITY POLICING
PC Pyle sent apologies as he was unable to attend the meeting.

5

 WARD COUNCILLOR’S REPORT
Cllr Mrs Schofield advised that the three ward members would be discussing the flexible budget issues at a meeting with Neighbourhood Managers within the next week. (See item 19).
Cllr Mrs Schofield advised she would ascertain when the Robin Hood Airport application is to be submitted to Planning Department for freight night flying.

6

 MINUTES OF THE PARISH COUNCIL MEETING HELD 17th JUNE 2008
RESOLVED the minutes be approved as a true record and signed by the Chairman.

7

MATTERS ARISING FROM ABOVE MEETING
Response from SY Secretariat re seat on Airport Noise Monitoring Committee -
It has been pointed out that local parishes already have a representative, appointed by the Joint Parishes Liaison Group. (For further information see item 15).

Response from Cllr A Jones, ward member, re sunken paved areas, Gatesbridge Park -
Cllr Jones has forwarded information from Community First pointing out that inspection has been made but no problems identified.
RESOLVED to respond advising problems do exist and asking for site visit with Chairman and Vice Chairman.

8

MATTERS RELATING TO JOINT PLAYING FIELD
Response re dog wardens - DMBC advise that CSWs will speak with dog owners and also if consent is given the Authority can issue FPNs. The Clerk has replied requesting this course of action as has Blaxton parish council also.

Further information from Blaxton parish council re Byelaws - A request has been received from Blaxton for reimbursement of half the cost of advertising the Byelaws. RESOLVED this expenditure be approved.

Further information from Blaxton parish council re Ramp - Blaxton parish council confirm that Persimmon will block the entrance to the ramp again upon request but will not remove the ramp.

9

 VILLAGE HALL ISSUES
Quotation, Need A Hand, weeding etc
RESOLVED to accept the quotation in the sum of £110.

10

 FINANCIAL MATTERS
 
£  60.00 Need A Hand Ltd (flower beds) 100489
£  14.75 DMBC (Litter bin emptying, pond) 100490
£124.98 DMBC (Dog bin emptying, Chapel Lane) 100491
£  45.45 DMBC (Refuse collection, JPF) 100492
£  48.34 Veolia (Grass cut, JPF) 100493
£142.83 Blaxton PC (half cost of adverts, new byelaws) 100495
£  20.00 Finningley Parish Plan (s.137donation towards website) 100496

 

Letter from See-Saw group asking, as a skip has been provided f.o.c. if the £150 pledged can be used towards the outdoor project
RESOLVED to request what exactly the money would be spent on.

Quarterly Audit
The quarterly audit was presented for approval and signature.

11

 REPORT ON AIRPORT COMMUNITY SUB COMMITTEE MEETING
Cllr Robinson attended and reported on issues raised. Local communities are to be consulted on a proposal to Planning Department for freight to be flown at night.
The community fund currently stands at £3k and the Airport has pledged £2k to bring this figure to £5k.

12

 REPORT ON YLCA SOUTH YORKSHIRE BRANCH AGM AT HATFIELD
The Clerk attended this meeting and advised that grants are more likely to be obtained when a parish plan is finally in place.

13

 REPORT ON CPRE MEETING, EAST DONCASTER GREEN BELT, 30.6.08
Cllrs Lindley and Johnson attended the meeting, notes of which were circulated to members.
RESOLVED to forward letter, similar to template from CPRE, advising that the undeveloped areas in the parish should remain as such and classified as green belt.

14

TO COMMENT ON PLANNING APPLICATIONS
The following application was commented upon by the Clerk in consultation with the Chairman in order to comply with timescale:
08/01594/FUL, erection of two storey pitched roof ext to r/o detached house following demolition of conservatory and single storey ext to r/o existing attached garage, 28 Elm Drive
- No objections

08/01952/FUL erection of ground floor pitched roof ext to front/side 3 Croft Court
RESOLVED to raise no objections.

08/02099/REM erection of detached dormer bungalow on c0.08 (being matters reserved in outline granted 6.1.06) land to r/o 34 Lindley Road
RESOLVED to comment re infilling, would create a precedent and - being set back - would not be in keeping with surrounding properties.

08/02113/OUTM outline application for residential development on c.1.81ha (including means of access to Bury farm) being resubmission of application 08/00291/OUTM withdrawn on 31.5.08, land to west of Bury Farm, Old Bawtry Rd
RESOLVED, as the form came with a disk, to request sight of the plans and, in the meantime, members with a computer would view the disk.
Decision Notices - 08/00956/FUL - granted; 08/00915/FUL - granted
08/00913/FUL - granted;
08/01997/TPO - exempt works; 08/01934/TCON- exempt works

Reply from DMBC re 11 acre field - The Clerk has contacted two officers but no response has been received. Pending.

Report on DMBC Planning Committee meeting with specific reference
to proposals to be put to DMBC by Robin Hood Airport
Cllrs Lindley, Lifsey and Johnson attended the meeting and notes were circulated to members. It was pointed out that the proposal is to increase night noise levels from the current level to QC 4.
RESOLVED to contact Planning Department, and ward members, objecting to any increase in night noise and requesting the status quo.

Government Pilot Scheme to forward planning applications electronically - following a recent Clerks’ meeting the Chairman agreed a letter be sent to Planning Dept at DMBC advising that, in line with views of other local councils, it is wished to retain the status quo.

15

 SUGGESTION BY BLAXTON PARISH COUNCIL THAT THE JOINT PARISHES LIAISON GROUP MEETINGS BE RESURRECTED IN VIEW OF PROPOSALS BY ROBIN HOOD AIRPORT TO BE SUBMITTED TO PLANNING
The Clerk advised that up to 3 members from each parish/town council can be nominated.
RESOLVED that Cllrs Lindley, Robinson and Johnson attend the meetings as parish council representatives.

16

 TO CONSIDER ACTION TO BE TAKEN ON ISSUES RAISED VIA PARISH PLAN
A letter was received requesting a donation of £20 towards costs of a community website.
RESOLVED to approve the request.
An action point in the Plan is for a new community notice board to be provided and existing refurbished.
RESOLVED to agree in principle (see also Item 19 below), to discuss further action points when the Parish Plan Group next contacts the parish council and to request information (via Cllr Robinson) as to a mission statement for the group.

17

ISSUES RELATING TO THE POND
Response from BTCV - The Clerk advised there had been no response and would write again.
Information re barley straw - this has not yet been harvested.
Weeping willow trees - it was noted that one tree is in a poor condition and a large branch overhangs the pond.
RESOLVED to ask the arboriculture officer from DMBC if a site visit could be arranged and advice given.

18

 REPORT ON MEETING WITH RESIDENT, WORKS ON PATHWAY NEAR POND
Resident has offered to repair the damaged ‘V’ shaped area at his own expense and will provide a drawing for approval.
RESOLVED to accept the resident’s offer and to thank him accordingly, also pointing out that there could be no claim on the area in the future.

19

 TO AGREE SUGGESTIONS TO WARD MEMBERS VIA FLEXIBLE BUDGET
RESOLVED to request that the parish council is considered for an allocation in this year’s flexible budget as per the following suggestions:
• speed mileage indicators x 4
• provision of new notice board and refurbishment of existing
• upgrading of DMBC’s car park, joint playing field
• risk assessment and any remedial action in respect of trees on parish council land

20

 HIGHWAY ISSUES
RESOLVED to arrange date for next highways and footpaths patrol.

21

 WEBSITE UPDATE
The Clerk will forward the June minutes to the Chairman.

22

TO RECEIVE CORRESPONDENCE
Information re Sir Stuart & Lady Goodwin Charity - applications for financial assistance
RESOLVED to include this information on website and notice board.

Cancellation of July meeting of PC Joint Consultative Committee
The Clerk recently attended a meeting of town/parish clerks when it was agreed that councils should contact DMBC expressing concern that the meeting has been cancelled, especially in view of the Charter signing. The Chairman agreed this course of action and the response is that confirmation is awaited of which DMBC councillors will be nominated to the committee.

Quality Council Status application
The Clerk advised of new assessments, ie three new tests for QC status and that, in view of the number of hours involved in preparing the application for submission this will be completed for the 10 December panel meeting (to arrive at YLCA 14 days in advance to allow for checking etc).
RESOLVED to agree this course of action.

23

TO CONFIRM DATE OF NEXT MEETING - Tuesday 19 August 2008 at 7 pm in the Village Hall.

The meeting ended at 10 pm.

Chairman: ...........................................................