Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 18th NOVEMBER 2008 AT 7:00 PM

 

PRESENT:

Cllrs D Lindley (Chairman), B Lifsey, K Robinson, E Tatton-Kelly
Mrs J Worthington, Clerk
IN ATTENDANCE:

2 members of the public
Press representative

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for public participation.

 

 

1

TO RECEIVE AND ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllrs A Elder, E Cooke and R Johnson for reasons given.

2

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
None declared.

3

 TO DISCUSS ANY MATTERS RAISED BY RESIDENTS
Possible loss of pharmacy at local doctors’ surgery - concern was expressed regarding this possibility should a separate pharmacy be set up within one mile of the surgery.
RESOLVED to write to various bodies suggested on the leaflet issued by the surgery in support of Option 1, ie no change.

Christmas Market (joint playing field) - the parish council was asked for its
views should an event be held. RESOLVED not to object in principle.

Remembrance Sunday - concern expressed by Scout representative that the police had requested the procession took place on the path for safety reasons, but this resulted in a gaggle of young people walking to the Cenotaph with banners becoming entangled in the hedgerow on occasions, which did not add to the seriousness of the occasion. The Chairman advised that the Police had been notified of the concerns and suggested it is an issue to be drawn to the attention of the Parochial Church Council.

4

 COMMUNITY POLICING - No officer present.

5

 WARD COUNCILLOR’S REPORT
Cllr Mrs Schofield could not be present due to family illness.

6

 MINUTES OF THE PARISH COUNCIL MEETING HELD 21 OCTOBER 2008
RESOLVED the minutes be approved as a true record and signed by the Chairman

7

MATTERS ARISING FROM ABOVE MEETING
Response re missing ‘deer’ sign - the Chairman has met with a Community First
Officer who is pursuing the matter.

Response from resident regarding suggestion of re-routing phone line - the resident advised she did not agree to re-routing of the line as it was present before the tree was planted.
RESOLVED to request Need A Hand Ltd to lop the tree with a greater clearance from the telephone line (ie to take off 4-6ft) and to make the shape more aesthetically pleasing, as it is felt the original work was not completed as specified verbally.

Response from DMBC re highway issues - DMBC advise improvements to warning system (Doncaster Road/Wroot Road) were planned prior to the recent incident and are to be implemented in the near future. Damaged signs will be replaced including enhancements to improve warning of the road alignment and severity of the bend. Other considerations are being considered in partnership with SY Police on a priority basis and implemented in due course.

8

 MATTERS RELATING TO JOINT PLAYING FIELD
Dog warden service - response from DMBC still awaited.

Ramp - Blaxton PC advises that barriers were erected as an emergency measure, due to concerns about the structure of the ramp, and were subsequently partially demolished by persons unknown. Consequently it was then decided to remove the barriers on safety grounds.

Update regarding grant applications - It was pointed out that one funder states the constitution/agreement signed between the joint parishes and the JPF Association does not meet its criteria to approve a grant.
RESOLVED in this case to advise JPF Committee representatives that a grant from this particular body should not be pursued.

Inspection by DMBC of play equipment - Quotations received of £36.22 to repair flat swing frame, and £117.39 to re-weld part of fence near dog grid, skate area.
RESOLVED to accept the quotations and to ask Blaxton PC to contribute half the cost of the invoice when received and to meet half the cost of any subsequent repairs.

9

 VERBAL REPORT ON SITE MEETING WITH FIRST HELD 12 NOVEMBER
Representatives from First met with the Chairman and Vice Chairman when it was agreed to discuss certain options raised. First will advise the outcome in due course. A letter from a resident was received expressing numerous concerns, it was RESOLVED to reply advising the above and that he should forward his views to the company direct.

10

 REPORT ON MEETING WITH CLLR ALLAN JONES RE UNEVEN AREAS, GATESBRIDGE PARK
The site visit took place and it was agreed that Cllr Jones returns with the Neighbourhood Manager, preferably after a period of rain, to ascertain the full extent of the problems.

11

 VILLAGE HALL ISSUES
To consider further weeding, trimming of holly hedge, car park
RESOLVED to request Need A Hand to remove weeds and trim the hedge.

12

 FINANCIAL MATTERS
Signing of cheques
 
£45.45 DMBC (Refuse collection, JPF Car park) 100522
£16.18 DMBC (Emptying dog bin, JPF Car park) 100524
£48.34 Veolia ES (UK) Ltd (playing field maintenance, Oct) 100525
£75.00 Need A Hand (reducing tree, small green) 100528

 

Double taxation grant offer 2009/10
The Clerk advised that a grant had been authorised by DMBC of £915, again subject to six monthly statements and written acceptance of the offer, which has been done.

Request for donation, WRVS
RESOLVED to decline request and to continue with existing policy of only donating to local groups.

13

TO COMMENT ON PLANNING APPLICATIONS
08/02988/MIN, application to extend planning consent 02/46/1272/P/MINA for importation and deposit of clean uncontaminated and non-polluting inert excavated waste material for the restoration of Bank End Quarry, Bank End Road,
RESOLVED to raise no objections.

Response from DMBC re Higgins Premises - Planning Dept advise a search will be carried out on the history of the site.

Decision Notices:
08/02608/FUL, 30 Lower Pasture, domestic extension - GRANTED
08/02704/FUL, Acorn Cottage, 36 Lindley Road, erection of dormer bungalow - GRANTED

Robin Hood Airport - Information received on the Master Plan to 2030.
It was noted that a public exhibition took place in the Village Hall on 17 November.

Planning applications on rights of way - information from YLCA that guidance, advice notes and appeal decisions can be found on www.planning - inspectorate.gov.uk.

14

 ISSUES RELATING TO THE POND
To receive quotations for work to remove silt and debris, BTCV and Woodside Industries -
The Clerk advised no response had been received from Woodside Industries.
In the case of BTCV an email is awaited but it has been verbally stated that the cost could be in the region of £10k+. RESOLVED to forward reminder.

Weeping willow tree - it was confirmed, following concern by a resident, that the tree did not need any work - this having been decided by DMBC Tree Officer in August.

15

 VERBAL REPORT ON MEETING ATTENDED BY CLERK ON FINANCE AT HESSLE
The Clerk reported on a very interesting and informative Seminar.

16

 TO AGREE ITEMS FOR DECEMBER ARROW PUBLICATION
RESOLVED to forward the article on to the Editor.

17

 TO CONSIDER ANY COMMENTS RE MAKING AND ENFORCEMENT OF BYELAWS CONSULTATION DOCUMENT
No comments could be made as the document is still in circulation and 3 members
were absent.

18

 REVISED CODE OF CONDUCT FOR COUNCILLORS AND PROPOSALS FOR AN EMPLOYEES CODE - CONSULTATION DOCUMENT
The Clerk circulated a précis of the questions and proposals.
RESOLVED to comment as follows:
Question 4 - When abroad members should obey the laws of the particular country at all times.
Question 5 - This could be a long drawn out process, sometimes taking years.

19

 FREEDOM OF INFORMATION ACT - NEW MANDATORY PUBLICATION SCHEME
The clerk previously circulated information to members.
RESOLVED:
to adopt the Scheme without modification and information be posted on the website;
charge to be 10p per sheet requested (website free) plus postage where applicable

20

HIGHWAY ISSUES
Highways/Footpaths patrol - information gathered by members has been forwarded to Neighbourhood Manager.

Road Safety - letter received by Chairman (also submitted to DMBC, Ward Members, Police etc) from a resident highlighting numerous areas of concern.
RESOLVED the correspondence be passed to the Parish Plan Group.

Grass cutting/maintenance - RESOLVED to contact DMBC and Severn Trent Water thanking them for the quality of grass cutting/maintenance at Gatesbridge Park and around the pumping station respectively.

Finningley Village Green - letter received by the Chairman regarding the positioning of large stones placed at the edge of the track to the properties. Also the writer asks why his neighbour had been allowed to extend the wall of his drive onto the village green. The Chairman has responded in the interim.
RESOLVED to reply stating that there is no evidence to suggest that an encroachment has been made in respect of the wall and to advise the resident that he can pursue the matter with DMBC Planning if he wishes.

21

 WEBSITE UPDATE
The Clerk will forward the October minutes to the Chairman.

22

TO RECEIVE CORRESPONDENCE
Public rights of way forum - advice from DMBC of next meeting 20.11.08 at 10 am, Carr House Centre

Draft Tram and draft Rail strategy - Consultation Draft - documents received from SYPTE.
RESOLVED the information be circulated to members.

23

TO CONFIRM DATE OF NEXT MEETING - Tuesday 16 December 2008
at 7pm in the Village Hall.



The meeting ended at 9.40 pm.






Chairman: ...........................................................