Minutes of Council Meetings
   


MINUTES OF THE FINNINGLEY ANNUAL PARISH COUNCIL MEETING,
HELD IN THE VILLAGE HALL, FINNINGLEY, ON TUESDAY 19 MAY 2009, AT 7PM

 

PRESENT:

Cllrs D Lindley, A Elder, K Robinson and E Tatton-Kelly
Mrs J Worthington, Clerk
IN ATTENDANCE:

PC Brian Pyle and colleague - for item 7.
1 member of the public

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO ELECT CHAIRMAN FOR THE COMING YEAR
RESOLVED that Cllr Lindley is Chairman for the coming year.

2

 SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Lindley signed the Declaration of Acceptance of Office.

3

 TO ELECT A VICE CHAIRMAN
RESOLVED that Cllr Lifsey is Vice Chairman for the coming year.

4

 TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllrs B W Lifsey and R Johnson for reasons given.

5

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
None declared.

6

TO DISCUSS ANY MATTERS RAISED BY RESIDENTS
Mr Hattersley raised an issue re maintenance of the playing field and the Chairman advised this would be discussed at item 18.

7

 COMMUNITY POLICING
PC Pyle gave an update on crime figures and advised that monitoring of the playing field is continuing. The next PACT meeting will be held on 28 May at 7pm in St Wilfrid’s School, Branton. The speed gun has arrived and will be in operation shortly.
PC Pyle is aware of an attempt to gain access to the tennis court by breaking the new lock.

8

 WARD COUNCILLOR’S REPORT
Cllr Mrs Schofield submitted apologies.

9

 MINUTES OF THE ANNUAL PARISH MEETING HELD 21.4.09
RESOLVED the minutes be approved as a true record and signed by the Chairman.

10

 MATTERS ARISING FROM THE ABOVE MEETING
There were no issues arising from the meeting.

11

 MINUTES OF PARISH COUNCIL MEETING HELD 21.4.09
RESOLVED the minutes be approved as a true record and signed by the Chairman.

12

MATTERS ARISING FROM ABOVE MEETING
Reply from DMBC, request for double yellow lines, Chapel Lane, to be reconsidered
Pending as request passed on to Traffic Management section.

Awards for All - application acknowledged and outcome awaited.

Higgins Group, 50 years celebration - awaiting response on suggestions forwarded.

Highway issues referred by Parish Plan Group - Clerk has forwarded issues raised to Neighbourhood Manager. Caroline Flint MP has responded advising she wishes to be made aware of anything she can do to in support of addressing the issues raised.
RESOLVED to request that the Parish Plan Group keeps the parish council updated of responses from the three ward members.

Remembrance Day Service, road closure - DMBC is considering the issue.

Maintenance of flower beds, quotation from Need A Hand - £60 quoted, ie no increase from previous year. RESOLVED to accept the quotation.

Response from DMBC re missing boundary sign, and Deer sign - DMBC advise the boundary sign was re-erected and stolen for scrap, and a more suitable replacement is to be erected. Re the Deer sign it is felt that it is not practical for a sign to be erected as in such circumstances poaching incidents have arisen.

13

 APPOINTMENTS TO OUTSIDE BODIES
a) Parish Council Joint Consultative Committee
RESOLVED Cllr Johnson is the representative.
b) Airport Community Sub Committee
RESOLVED Cllr Robinson is the representative.

14

 APPOINTMENTS TO COMMITTEES
a) Village Hall Committee RESOLVED Cllrs B Lifsey and A Elder be appointed.
b) Joint Playing Field Committee RESOLVED Cllrs A Elder and E Cooke be appointed.

15

 ELECTION OF A PARISH REPRESENTATIVE TO THE DMBC STANDARDS (PARISH) SUB COMMITTEE
RESOLVED that Cllr Johnson’s name is put forward.

16

 VOLUNTEERS FOR HIGHWAYS AND FOOTPATHS PATROL
RESOLVED Cllrs Lindley, Lifsey and Johnson undertake the patrols.

17

 TO CONSIDER WHETHER OR NOT TO RE-SITE ‘CHRISTMAS’ TREE
The siting of the tree was considered and after discussion it was RESOLVED to take no action.

18

MATTERS RELATING TO JOINT PLAYING FIELD
Maintenance of field - Mr Hattersley explained that he had voluntarily removed litter, weeds etc for a number of years on behalf of the Committee. In the past a
groundsman was employed but gradually members of the Committee took on the task, and the maintenance grant from the parish council was paid to the Committee.
The parish council felt that, if the Committee were to employ a groundsman, payment should come via the maintenance grant.
RESOLVED that the JPF Committee discusses the issue at its forthcoming meeting and report back.

Tennis court fencing invoice - RESOLVED that the JPF Committee pays this invoice pending grants requested from funders. If these do not materialise then the parish council would meet the cost via the annual allowance.

To discuss contents of letter from Waring Solicitors and consider way forward with regard to any change to Constitution etc
Details information received from Waring Solicitors. RESOLVED to discuss the matter at the June meeting pending discussion by the JPF Committee at its forthcoming meeting.

19

 LAND REGISTRATION
Response from Waring Solicitors - information received as to costs involved in registering the two areas of land. RESOLVED to accept the terms of the letter and contents therein.

20

 VILLAGE HALL ISSUES
Siting of bell - Cllr Elder advised that a contractor would be affixing the bell (with his assistance) who has the necessary insurance protection.

21

 TO REVIEW RISK ASSESSMENT FOR 2009/10
The Clerk previously circulated the document for consideration.
RESOLVED that the document be agreed for 2009/10 with no amendments.

22

 FINANCIAL MATTERS
Signing of cheques
 
£  45.00 J Hutchinson (Annual audit of a/cs y.e. 31.3.09) 100571
£  60.00 Need A Hand Ltd (flower bed maintenance) 100573
£  45l00 Need A Hand Ltd (grass cutting, village hall) 100574
£115.79 Anglian Water (meter supply for pond) 100575
£  35.00 YLCA (Cllr skills course, D Lindley) 100576
£  69.00 Zurich Municipal (Risk Assessment course, Clerk) 100577

 
Completion of internal audit y.e. 31.3.09
Mr J Hutchinson has completed his internal audit and reports that there are no issues which should be brought to members’ attention. Clerk will post Audit notices on due date in June.

Review of effectiveness of council’s internal audit
Quarterly audit carried out by Cllr Lindley with access to R&P book. All cheques and invoices are initialled by 2 signatories. Yearly review of Insurance cover undertaken.

23

PLANNING ISSUES
A) To comment on planning applications
09/00944/FUL Erection of detached dormer bungalow on approx 0.08ha of land (substitution of house type previously granted 08/02099/REM on 28.8.080 land to r/o 34 Lindley Road)
RESOLVED to comment that the proposed dwelling should not be higher than the original building fronting Lindley Road.

09/00978FUL Erection of detached pitched roof double garage/garden store to front and ground floor conservatory ext to r/o Mill Race Farm
RESOLVED to raise no objections.

B) Decision Notices
08/01065/GENENQ 2 Silver Birch Grove, confirmation that road is adopted - CLOSED
09/00513/RET land at Unit 1 Ash Holt Ind Park for airport car parking - REFUSED
09/00511/FUL first floor pitched roof ext, 10 Harvey Close - GRANTED
09/00045/TIP Wroot Road Quarry, production of compost - GRANTED

C) 11 Acre Field
Planning Dept advises the officer’s visit scheduled for 25 March could not take place but a visit has now been made and virtually all restoration work completed, certainly in excess of 95%. A small amount of work remains but all waste material has been cleared from site and soil spread over the site. Grass seeding remains to be done but, in general, DMBC is satisified that, for all practical purposes, the site has complied with restoration conditions.

D) Notification of Appeal against enforcement action for unauthorised operation of car park, Ash Holt Industrial Park, Bank End Road
RESOLVED to note the information.

24

 UPDATE, FIRST BUSES, FOLLOWING THEIR SURVEY OF CUSTOMERS
Pending response from First. RESOLVED to write for update.

25

 ISSUES RELATING TO THE POND
Reply from DMBC re fitting mesh over drains - suggestion that the parish council might fund this provision. RESOLVED to request information as to costs.

26

 WEBSITE UPDATE
RESOLVED the Clerk forwards the April minutes to the Chairman.

27

 HIGHWAY ISSUES TO BE REPORTED TO APPROPRIATE AUTHORITY
Letter from Parish Plan Group re speeding etc and requesting pedestrian crossing
RESOLVED to forward concerns to Neighbourhood Manager advising that the parish council would support any measures which can be taken to alleviate the concerns. Also to advise PPG of action taken, with the request that the parish council is kept informed of responses from the ward members.

Land off Bawtry Road - RESOLVED Chairman looks into concerns by resident re access to area of land off Bawtry Road.

28

 NOTIFICATION FROM YLCA OF TRAINING SEMINARS
Courses for New Members, Councillor Skills and In the Chair
RESOLVED Cllr Lindley attends the course on 16 September - cost £35.
Zurich Municipal - information re seminar on Risk Management.
RESOLVED the Clerk attends the course on 14 June - cost £69 inc vat.

29

 TO RECEIVE CORRESPONDENCE
RESOLVED publications etc be passed around members.

30

TO CONFIRM DATE OF NEXT MEETING
- Tuesday 16 June, commencing at 7 pm in the Village Hall.

 

The meeting ended at 9.15 pm.