Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 18th AUGUST 2009 AT 7:00 PM

 

PRESENT:

Cllrs D Lindley (Chairman), B W Lifsey, A Elder, R Johnson, E Tatton-Kelly
Mrs J Worthington, Clerk
IN ATTENDANCE:

Ward Cllr Allan Jones
PC N Green
3 members of the public
Press representative

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllr K Robinson for reason given.

The Clerk reported that Cllr E Cooke had resigned from the parish council with immediate effect. The resignation was accepted with regret.
The Clerk has thanked Cllr Cooke for his involvement with council and the community. DMBC Legal Section has been notified and the clerk has posted the legal Notice in the parish to ascertain whether an election will be called.

2

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllrs Elder and Johnson each declared personal interests in Item 8.
Cllr Lindley declared a personal interest in item 22.

3

TO DISCUSS ANY MATTERS RAISED BY RESIDENTS
A resident thanked councillors and the Clerk for the work undertaken regarding the recent First bus issues. Another resident also conveyed thanks for the replacement, via DMBC, of street sigs, Doncaster Road.

It was pointed out that a tree on the large green has died.
RESOLVED that DMBC be notified and to enquire if a TPO is in force.

4

COMMUNITY POLICING
Report on PACT meeting 24.7.09
Some members attended the meeting and reported thereon. Speeding was one of the issues raised and Cllr Lifsey had suggested that consideration be given for a board to be erected in the parish giving information as to how many motorists have been caught with the speed camera. The police officer at the meeting agreed to look into the suggestion.

The next PACT meeting will take place at Auckley Parish Centre at 7pm on Thursday 27 August 2009.

5

 WARD COUNCILLOR’S REPORT
Flexible Budget - response from ward members
Cllr Jones requested suggestions so he and his colleagues could consider same.
RESOLVED to suggest a bollard/barrier to prevent vehicular access onto the joint playing field car park during unsocial hours; and improvements to the surface of the car park (in the ownership of DMBC)

6

 MINUTES OF THE PARISH COUNCIL MEETING HELD 21ST JULY
RESOLVED the minutes be approved and signed by the Chairman.

7

MATTERS ARISING FROM ABOVE MEETING
Update re lighting along footpath near Church and whether footpath can be added to the definitive map - Pending DMBC.

Update on meeting with SYPTE External Relations Manager - 23.7.09
Some members attending the meeting and report on same.

8

MATTERS RELATING TO JOINT PLAYING FIELD
Report on meeting of JPF Committee held 27.7.09 including discussions re changes to the Constitution or in status to a Company Limited by Guarantee
The Clerk previously circulated notes of the meeting together with a letter from Mrs Patricia Schofield. The latter suggests that the two parish councils should consider taking over the running of the joint playing field and requests a joint meeting be held to discuss the matter in detail.

A lengthy discussion took place and Cllr Johnson again advised that a change to the Constitution would limit the liability to members - taking into account the cost of the new pavilion (c£250k), running costs, caretaking etc. It was pointed out that the Committee will continue to operate in the interim, will look into funding and will discuss whether changes to the Constitution are necessary.

RESOLVED to request a meeting with Blaxton Parish Council from 14 September onwards. At this meeting other issues to be discussed, ie maintenance, insurance, repairs. Clerk to prepare statement of all expenditure incurred.

Repairs to wooden play equipment
RESOLVED to ask DMBC if the price quoted in January remains the same.

Repairs to slide
DMBC advise repairs are required to the slide and the information was passed to the Chairman of the Committee for action.

9

 VILLAGE HALL ISSUES
Cllr Lifsey reported that the replacement bell is now in situ. Photographs have been taken for the files. Thanks were expressed to Cllr Lifsey.
RESOLVED thanks also be sent to Mr B Scully and Mr F Wagstaff for their assistance.

10

 FINANCIAL MATTERS
Signing of cheques
 
£195.00 Need A Hand Ltd (flower beds, hedge, grass cut and weed removal, village hall) 100594
£465.43 Anglian Water (water used for duck pond) 100595
£  99.36 Veolia ES (UK) Ltd (grass cutting, playing field) 100596
£700.00 Joint Playing Field Association (annual grant) 100598

 

 Verification of quarterly audit
The Chairman advised that the quarterly audit had been duly signed.

Ordering of wreath for Remembrance Sunday
RESOLVED to order the usual Wreath for Remembrance Sunday to include a top up donation, total £35.

11

PLANNING ISSUES
A) To comment on planning applications
09/01767/FUL Erection of surgery extension, Finningley Surgery
RESOLVED to comment as follows:
- a crossing should be considered for the safety of pedestrians using the busy main road
- the extension would have an overbearing effect on the neighbouring property - windows should be frosted.

B) Notification of Enforcement Appeal Decision, car park, Ash Holt Ind Park
Response from DMBC re how long vehicles can remain on site. The appellant is currently within the time for compliance for enforcement notice and more formal proceedings cannot be instigated until this time has elapsed. If no attempt is made to comply with the notice after the time for compliance, the planning authority may deem it necessary to formulate more formal proceedings.

12

 COMPLAINTS TO MEMBER RE BUS SERVICE
Cllr Tatton-Kelly advised residents had expressed concerns about having to wait for around five minutes at Elm Drive before continuing on their journey. A discussion took place, and it was pointed out that this is no longer the ‘terminus’.
RESOLVED to suggest to First that the bus waits in the layby at Blaxton, ie opposite the lane to the Village Hall. This would move the waiting time from Elm Drive. Also Blaxton Parish Council to be notified.

13

 CORE STRATEGY CONSULTATION MEETINGS
Notification from DMBC that a meeting is to be held on 25 November, together with ward members, and requests name of representative who will attend.
RESOLVED that Cllr Lindley attends the meeting.

14

ISSUES RELATING TO THE POND
To receive quotations for repairs to paving
Graham Haslam Landscapes - £1370.80; Need A Hand Ltd - £525.
RESOLVED to accept the quotation from Need A Hand Ltd.

Provision of straw bales - 4 bales have now been placed in the pond.
RESOLVED to thank Mr Stables for his contribution in this regard.

Green adjacent pond, suggestion from DMBC that rocks be placed to prevent vehicles from damaging the grass, this was be cheaper than bollards
Cllr Tatton-Kelly advised he would contact DMBC Conservation Officer and ask him to visit and give his view.
RESOLVED to advise Neighbourhood Management accordingly.

Overhanging branches - Willow trees
The Clerk advised that the officer dealing with the issue has been on leave.
RESOLVED to write again.

15

REPORT ON PC JCC MEETING - 28.7.09
Cllr Johnson attended and reported thereon. A copy of the notes of the meeting were previously circulated to all members. Issues included Green Belt/ Core Strategy, Playbuilder Grant and Sustainable Communities Act.

16

 SUSTAINABLE COMMUNITIES ACT
To consider any feedback from DMBC Panel - awaited.

17

 TO AGREE ARTICLE FOR OCTOBER ISSUE OF THE ARROW
RESOLVED that the Chairman forwards the article to the Clerk.

18

 LETTER FROM LAFARGE INVITING REPRESENTATION ON A LIAISON COMMITTEE TO BE SET UP RE ISSUES INVOLVING THE LOCAL QUARRY
Members were in support of the suggestion.
RESOLVED in the first instance to seek clarification of issues to be discussed and terms of reference.

19

 FURTHER INFORMATION RE PRICES FOR TREE PROVISION AND WOOD FOR SEAT AROUND TREE - MESSRS HIGGINS 50TH ANNIVERSARY
Information regarding trees awaited.
Cllr Elder advised there had been no objections from residents of The Glebe, in fact they welcomed the idea of a seat around the tree. Therefore he will obtain further information/costings from the supplier.

20

STRENGTHENING LOCAL DEMOCRACY - CONSULTATION PAPER FROM NALC
The Clerk circulated to members in advance of meeting.
RESOLVED that members submit comments individually.

21

 UPDATE FROM DMBC ON ISSUES FORWARDED FROM HIGHWAYS AND FOOTPATHS PATROL
Issues reported are being investigated by DMBC.

22

 WEBSITE UPDATE
RESOLVED the Clerk forwards the July minutes to the Chairman.

23

 HIGHWAY ISSUES REPORTED/TO BE REPORTED TO DMBC
DMBC to be again advised that BIFFA vehicles continue to use the access on Old Bawtry Road, Finningley.

24

 TO RECEIVE AND NOTE CORRESPONDENCE
Microsoft Software Donations for Charities and British Gas Green Streets Initiative
Information forwarded by Rt Hon Caroline Flint MP. Community groups can apply via the website "http://www.ctxchange.org" and "http://www.britishgas.co.uk/greenstreets" respectively.

25

TO CONFIRM DATE OF NEXT MEETING
Tuesday 15th September 2009, commencing at 7 pm in the Village Hall.

 

The Clerk advised that Mr Brearley, Press Representative, was retiring and this would be his last meeting.
The Chairman expressed thanks to Mr Brearley for his attendance at meetings over the years and for his fair reporting.

 

The meeting ended at 10.05 pm.


Chairman: ...........................................................