Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th SEPTEMBER 2009 AT 7:00 PM

 

PRESENT:

Cllrs D Lindley (Chairman), B W Lifsey, A Elder, R Johnson, E Tatton-Kelly
Mrs J Worthington, Clerk
IN ATTENDANCE:

Community Police Officer
2 members of the public

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllr K Robinson for reason given.

2

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllr Elder declared a personal interest in Item 17.
Cllr Lindley declared a personal interest in item 19.

3

 TO DISCUSS ANY MATTERS RAISED BY RESIDENTS
No issues raised with required action at this time.

4

COMMUNITY POLICING
The officer gave crime update statistics : theft of vehicle; criminal damage to vehicle; criminal damage - other; burglary; theft; harassment. He advised that the camera continues to be used and offenders highlighted.

Rubbish left at Old Bawtry Road, airport viewing area - patrols are taking place.

Report on PACT meeting 27.8.09 - Cllr Lindley and Lifsey attended the meeting and reported thereon. Next meeting 24 September in Branton.

The officer was thanked for his attendance.

5

 INFORMATION FROM DMBC LEGAL RE CO-OPTION
The Clerk advised that DMBC Legal Section had received no call for an election, therefore the parish council can proceed to co-opt to fill the casual vacancy at its next meeting. The Clerk has posted the necessary Notice asking for interested persons to write to the parish council.

6

 WARD COUNCILLOR’S REPORT
No councillor present.

7

 MINUTES OF THE PARISH COUNCIL MEETING HELD 18 AUGUST 2009
RESOLVED the minutes be approved as a true record and signed by the Chairman.

8

MATTERS ARISING FROM ABOVE MEETING
Dead tree on Green - DMBC to be reminded of request to inspect.

First, response re suggestion that bus waits at Blaxton - First advises, due to a last minute change to the route and turning procedure in July, it was not possible to incorporate a revised timetable in order to eliminate waiting time at Elm Drive.
The intention is to revise the timetable at end of October and minimise the time buses will wait in Finningley. Full details will be sent as soon as finalised.
The company does not feel it would be helpful to users for the waiting time to be taken in Blaxton, as this would introduce more uncertainty as to what time Finningley residents should go out for the bus.
RESOLVED to ask First if they would consult with the parish council on the revised timetable before finalisation.

Lafarge, meetings to discuss quarry issues - Company advised proposed meeting is a forum for discussion and will have no formal constitution, decision making powers or terms of reference. Meetings would include updates on quarry development in operations and planning terms and attendees can raise complaints or other representations.
RESOLVED to advise that Cllrs Elder and Johnson would attend meetings.

9

MATTERS RELATING TO JOINT PLAYING FIELD
DMBC advise of repairs needed to wooden trim trail - £351.23
RESOLVED to fund the cost of the work and if the monies allocated in the budget are exceeded by this amount, then the JPF committee will be asked to reimburse the shortfall.

Grass Cutting - Veolia to be requested to set cutters at a lower level.

10

 TO SUGGEST DATES TO BLAXTON PC FOR JOINT MEETING RE PLAYING FIELD AND TO AGREE ITEMS FOR THE AGENDA
The JPF Committee has requested an item: A complete review of roles and responsibilities is included on the agenda.
RESOLVED to forward suggested agenda to Blaxton PC for consideration and to request meeting takes place on Thursday 12 November if convenient.

11

 VILLAGE HALL ISSUES
Cllr Lifsey advised that the AGM would take place in November.

12

 FINANCIAL MATTERS
Signing of cheques
 
£  35.00 Royal British Legion Poppy Day Appeal 100599
£180.00 Finningley Scaffolding Ltd (village hall bell) 100600
£120.00 Need A Hand Ltd (flower beds, Aug & Sept) 100602

£525.00

 Need A Hand Ltd (village pond) 100603
£  99.36 Veolia ES (UK) Ltd (grass cutting, playing field) 100604
£  16.63 DMBC (litter bin emptying, JPF) 100605

13

PLANNING ISSUES
A) To comment on planning applications
09/01949/LBC - demolition and rebuilding of unsafe chimney stack, repointing remaining two chimney stacks, replacing roof tiles and chimney pot, Holly House, Old Bawtry Road
RESOLVED to raise no objections.

B) Decision notices: - Extension to Finningley Surgery - GRANTED.

C) 34 Lindley Road
RESOLVED to request that the height of the building be checked to clarify that it is in accordance with the planning application.

14

 CORE STRATEGY - DISCUSSION AS TO HOW TO ADDRESS THE IMBALANCE TO ENSURE RURAL AREAS BOTH EAST AND WEST ARE CONTAINED WITHIN GREEN BELT
Concerns were expressed regarding this issue by members.
RESOLVED to contact DMBC with various observations as outlined by Cllr Tatton-Kelly.

15

 ISSUES RELATING TO THE POND
Green adjacent pond, vehicles damaging the grass
Cllr Tatton-Kelly has spoken with Conservation Officer and it was agreed to seek the latter’s views on the provision of concrete/plastic ‘slots’ which allows the grass to grow through.

Willow Trees, low branches - DMBC has not yet completed the work.

‘Duck signs’ - RESOLVED to write again to Beacon Signs as no contact made for site visit.

16

 TO DISCUSS PROPOSAL FROM DMBC RE WORK IN VILLAGE BY REPARATION TEAM
Members supported the proposal.
RESOLVED to suggest following areas where work could be undertaken:
rubbish clearance on Old Bawtry Road (near airport viewing area)
rubbish clearance on Bawtry Road (near quarry)
trimming of vegetation on Darkie Lane.

17

 FURTHER INFORMATION RE PRICES FOR TREE PROVISION AND WOOD FOR SEAT AROUND TREE - MESSRS HIGGINS 50TH ANNIVERSARY
Green Mile Trees - quotations received. Cllrs Lindley and Lifsey offered to visit the premises to view the trees.
RESOLVED to put forward following suggestions to Messrs Higgins for consideration:
a ‘Christmas’ type tree which would preclude not having to purchase yearly
seat around the oak tree on Old Bawtry Road, fronting Glebe bungalows
new notice board on The Green,
all with a suitable plaque.

STANDING ORDER NO. 6a WAS SUSPENDED TO ALLOW REMAINDER OF THE BUSINESS TO BE TRANSACTED

18

UPDATE FROM DMBC ON ISSUES FORWARDED FROM HIGHWAYS AND FOOTPATHS PATROL
The Clerk reported on issues being addressed.

19

 WEBSITE UPDATE
RESOLVED the Clerk forwards the August minutes to the Chairman.

20

HIGHWAY ISSUES
Response from DMBC re damage to seat by Bright Bus
DMBC investigating.

Water standing in Highway, along Old Bawtry Road
RESOLVED to contact DMBC.

Harvey Arms Sign, The Green
Since the last meeting a further sign advertising for staff had been sited on The Green, despite previous instructions that, if such a sign appeared again, then consent for the original Harvey Arms sign would be withdrawn. Thus the Clerk was asked to advise the landlord accordingly and request that both signs be removed. However, although the advertising sign had gone the original remained in situ.
RESOLVED
a letter be forwarded requesting the sign be removed within 48 hours and that if the owner wished to reinstate the sign in the future, then an application needs to be made at which time, if consent is granted, the conditions will be set out.
All Floors be asked to take in its ‘A’ board on Chapel Lane/Wroot Road in the evenings and at weekends as agreed when previously car valeting company.
Church be contacted confirming its signs placed on The Green for events at the church should continue to be taken away (as is currently the case) when the event is over.

21

 STRUCTURES POLICY, COMMENTS REQUIRED BY DMBC BY 30.9.09
The document was forwarded to the Chairman in advance of meeting.
RESOLVED that this be circulated to other members and any comments forwarded to the Authority.

22

 TO APPROVE URGENT REPAIRS REQUESTED (OR REPLACEMENT OF)
GLASS FRONTED NOTICE BOARD AT POST OFFICE
The Clerk reported that the glass had fallen out whilst posting notices as the wooden surround was rotten. In consultation with the Chairman it was agreed that the Contractor (G Blakey) fits a new notice board.
RESOLVED to approve the action in retrospect.

23

TO RECEIVE AND NOTE CORRESPONDENCE
Neighbourhood Charter Performance Monitoring Panel - DMBC invites representation to sit on a new Panel for Bawtry/Tickhill area.
RESOLVED the Chairman’s name be put forward.

Registration of two parcels of Land
Warings Solicitors forward ST1 for signature in relation to second plot of land.
Land Registry officer will visit the property to obtain information to update records.
RESOLVED this be signed by the Cllrs Lindley and Lifsey and returned.

RESOLVED publications etc be passed around members.

24

TO CONFIRM DATE OF NEXT MEETING
Tuesday 3rd November 2009, commencing at 7 pm in the Village Hall, deferred due to members‘ holidays and the need to be quorate.



The meeting ended at 10.40 PM.



Chairman: ...........................................................