Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 3rd NOVEMBER 2009 AT 7:30 PM

 

PRESENT:

Cllrs D Lindley (Chairman), B W Lifsey, A Elder, R Johnson, Mrs M Lindley, E Tatton-Kelly
Mrs J Worthington, Clerk
IN ATTENDANCE:

PC K Thompson
6 members of the public

 

 

 

The meeting stood for a minute’s silence in memory of former parish councillor John New who has recently passed away. Tribute was paid to the work he undertook as a member of the council over a number of years.

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO CO-OPT TO FILL CASUAL VACANCY
The Clerk advised that 3 residents had expressed an interest and a secret ballot took place.
The Chairman declared a personal interest in this item and took no part in the voting process.
RESOLVED that Mrs M Lindley fills the vacancy until May 2011.

2

 DECLARATION OF ACCEPTANCE OF OFFICE/COMPLETION OF REGISTER OF INTERESTS
The Declaration of Acceptance of Office was duly signed and the Register of Interests will be completed within the timescale.

3

 TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies from Cllr K Robinson.

4

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllr Lindley declared a personal interest in Item 25.

5

 TO DISCUSS ANY MATTERS RAISED BY RESIDENTS
Objections were raised regarding the possibility of erecting a seat around the oak tree fronting Glebe bungalows at Old Bawtry Road. The Chairman advised the issue would be discussed at item 19.

6

COMMUNITY POLICING
Report from Community Police Officer
Concerns of anti-social behaviour were highlighted to PC Thompson who advised the police are aware of young people drinking on the playing field etc. He urged residents to contact Sheffield Police on 01142 202020 so the incidents can be logged. It was advised that there had been a decrease in the number of speeding offences.

Report on PACT meetings in September and October
Cllr Lindley attended and notes on issues raised were circulated to members. Next meeting Friday, 27 November at Blaxton village hall 7pm.

7

 WARD COUNCILLOR’S REPORT
No councillor present.

8

MINUTES OF THE PARISH COUNCIL MEETING HELD 15 SEPTEMBER 2009
RESOLVED the minutes be approved as a true record and signed by the Chairman.

9

 MATTERS ARISING FROM ABOVE MEETING
Dead tree on Green - the Clerk has written and telephoned the officer at DMBC but no response. RESOLVED to contact again.

Registration of two parcels of Land - Registration of land adjacent to village hall now complete. Registration process for the other area has been submitted to land registry. Interim payment requested by Solicitors.

Old Bawtry Road, ponding - DMBC advise no ponding found.

A614 Road Safety - DMBC advise a further review has been carried out.
The safety barrier will not be replaced for safety reasons. However, a Vehicle Actuated Sign is to be provided upon approach to the bend from Austerfield.
VAS activation is triggered once a vehicle has been detected travelling in excess of programmable speed limit set within the sign and these units have been used to good effect in the borough.

10

 RESPONSE FROM FIRST BUSES SERVICE 91
A revised timetable has been received effective from 26 October. Buses on Service 90 will run direct along Mosham Road twixt Blaxton & Auckley and will not serve the airport or former RAF camp. Changes are necessary due to the recession which has affected the number of journeys made by buses. No changes will be made to the evening or Sunday timetable and there are no plans to make further changes to the route or terminal arrangements in Finningley.
RESOLVED to contact First and SYPTE:
• to register disappointment that the parish council was not consulted
• to point out that the route the bus takes when reaching Doncaster doesn’t agree with the timetable (service 90)
• to comment that the half hour bus is not workable as drivers cannot comply in this time without breaking the speed limit
• to request a clearer timetable at bus stops

11

MATTERS RELATING TO JOINT PLAYING FIELD
Repairs to play equipment, highlighted by DMBC
Information circulated to all members prior to meeting with regard to repairs to the 4 step treads.
RESOLVED:
• to make decision at next meeting after Cllr Elder has inspected same
• to request results whenever inspections are carried out by DMBC, nil or otherwise, for information
• to seek information as to frequency of inspections

Date/time and agenda for joint meeting with Blaxton Parish Council
The meeting will take place at 7.30pm in Blaxton Village Hall on Thursday 12 November.
The agenda has already been forwarded to members by the Clerk.

12

 TO NOMINATE A REPRESENTATIVE ONTO THE JPF COMMITTEE TO TAKE THE PLACE OF MR E COOKE
RESOLVED the seat remains vacant for the time being.

13

 VILLAGE HALL ISSUES
Cllr Lifsey advised that the Management Committee will meet in November and the accounts have been made available to the auditor.

14

 FINANCIAL MATTERS
Signing of cheques
 
£  46.67 DMBC (Refuse collection, JPF) 100607
£  14.43 DMBC (Emptying bin near pond) 100608
£122.33 DMBC (Emptying dog bin, corner Lindley Road) 100609
£  99.36 Veolia ES (UK) Ltd (grass cutting, playing field) 100610
£  95.00 Arrow Publications (October newsletter) 100611
£220.00 G Blakey, Handyman, (Notice board provision) 100612
£253.77 HM Revenue & Customs (September qtr) 100613
£155.25 BDO Stoy Hayward LLP (Ext audit of a/cs) 100614
£  16.63 DMBC (Emptying litter bin JPF) 100615
£  25.00 Need A Hand Ltd (removing/returning sign) 100616
£  24.99 J Worthington (half cost of virus protection) 100617
£  60.00 Need A Hand Ltd (attention to flower beds) 100618
£ CANCELLED 100619
£  20.48 D Lindley (trav exps to course at Hatfield and to view Christmas trees at Babworth) 100620

 

Approval of a/cs by External Auditor, ye 31.3.09
The Clerk advised that the External Auditor had signed off the accounts as a correct record. However, he had suggested that Fidelity Guarantee be increased and noted there was a discrepancy of £1 in the figures submitted. On the latter point the Clerk advised she had written to the External Auditor stating that this view was incorrect. Subsequently the External Auditors admitted an error on their part and have amended the report accordingly.
Regarding Fidelity Guarantee it was RESOLVED to increase Fidelity Guarantee from £40k to £50k.

Presentation of Quarterly Audit
The Clerk presented the documents for ratification by the Chairman.

To approve travelling expenses for Chairman to view Christmas Trees at Babworth
RESOLVED to approve expenses as above.

15

PLANNING ISSUES
A) To comment on planning applications
LBC for replacement of flat roof with pitched roof, removal of flue and window alterations, Holly House, Old Bawtry Road
In order to comply with timescale, the Clerk in consultation with the Chairman, advised of no objections, providing the alteration remains within the general character of the building, with respect to both colour and design

09/02310/RET - Retrospective application for the erection of conservatory to r/o detached house, 55 Gatesbridge Park, Finningley
RESOLVED to raise no objections.

B) Consultation Landscape Character & Capacity Study Further Investigations Housing and Employment Site
The Chairman will forward answers to the questions posed to the Clerk.

C) Decision notices -
09/01949/LBC, Holly House, Old Bawtry Road - GRANTED
D) 34 Lindley Road - further email sent to Planning asking for a response.
E) Green belt core strategy - The comments put forward to DMBC are being considered.

16

 AUDIT OF DOG FOULING AND LITTER SIGNAGE
Request from DMBC for parish council to purchase signs and stickers - signs £3.92 each x 25 = £98 and dual stickers £1.10 each x 25 = £27.50. RESOLVED to request further information.

17

 ISSUES RELATING TO THE POND
Green adjacent pond, vehicles damaging the grass - pending response from DMBC.
Cllr Tatton-Kelly offered to ascertain why the officer had not responded.

Willow Trees, low branches - Pending DMBC - RESOLVED Clerk writes yet again.

‘Duck signs’ - Jubb Signs quote £45 per sign and £20 for fitting, plus vat to replace signs on the remaining 2 posts and £110 and £90 fitting plus vat for 1 aluminium sign to replace the wooden sign.
RESOLVED to ask the company if they can provide a wooden sign (like for like) and to take no action, at this time, to reinstate the signs on the 2 posts.

STANDING ORDER 1C) WAS SUSPENDED TO ALLOW THE REMAINDER OF THE
BUSINESS TO BE TRANSACTED

18

SIGNS PLACED AT VARIOUS LOCATIONS IN THE VILLAGE AND UPDATE ON HARVEY ARMS SIGN
The landlord of the Harvey Arms was present at the meeting, apologised and gave an assurance that no additional signs would be sited in the future. He asked if members would reconsider the previous decision and allow the existing sign to remain in view of the forthcoming Christmas season.
RESOLVED
• that Standing Order 80 be suspended to allow the decision made at the last meeting to be rescinded
• a decision was made to allow the existing sign to remain and that the terms/conditions (sizing etc) would be agreed at the next meeting
• that the landlord reimburses the sum of £25 to the parish council being the cost incurred for the removal of the sign and return to premises by the Contractor

19

 FURTHER INFORMATION FROM MESSRS HIGGINS - 50TH ANNIVERSARY
The company would be pleased to support seating around the tree fronting Glebe Bungalows and a Christmas tree. However, there are concerns that a seat could be used as an access to climb the tree.
RESOLVED
• to purchase a Nordman Fir, 4.5 to 5m from Green Mile Trees to plant in mid-January 2010, cost £1,750 and to ask if company can deliver and erect same and to advise Messrs Higgins accordingly.
• prices for a suitable plaque be obtained and discussed at next meeting.
• not to proceed with provision of a seat in view of the company’s and residents’ concerns.

20

 PROVISION OF CHRISTMAS TREE
RESOLVED to purchase the usual Christmas tree from Pleveys - 18ft - and to ascertain costs of delivery and removal.

21

 TO REPORT ON CHAIR’S ATTENDANCE AT COUNCILLOR SKILLS COURSE
Cllr Lindley reported on an interesting course.

22

 REPORT ON PC JCC MEETING - 20/10/09
Cllr Johnson could not attend due to holidays and the Clerk circulated brief notes of what took place.

23

 REPORT ON AIRPORT NOISE MONITORING COMMITTEE MEETING 24/9/09
Cllr Lindley took notes of the meeting which were circulated to members.

24

 WEBSITE UPDATE
RESOLVED the Clerk forwards the September minutes to the Chairman.

25

HIGHWAY ISSUES TO BE REPORTED TO DMBC
The Chairman advised that the next Highways & Footpaths patrol would be arranged shortly.

26

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED documents be passed around members for noting.

27

TO CONFIRM DATE OF NEXT MEETING
Tuesday 17 November 2009, commencing at 7 pm in the Village Hall.

 

 

The meeting ended at 10.45 pm.

 

 


Chairman: ...........................................................