Finningley Parish Council

Minutes of Council Meetings

MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 20th APRIL 2010 AT 7:00 PM

PRESENT:	Cllrs D Lindley (Chairman), B W Lifsey, A Elder, R Johnson, Mrs M Lindley, K Robinson, E Tatton-Kelly Mrs J Worthington, Clerk
IN ATTENDANCE:	Inspector A Cowling PC K Thompson 1 member of the public

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

TO RECEIVE/ACCEPT APOLOGIES
All present.

DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllrs D Lindley and Mrs M Lindley each declared a personal interest in Item 21
Cllrs A Elder declared personal interests in Item 9, 12 and 19
Cllr R Johnson declared a personal interest in Item 9
Cllr Lifsey declared a personal interest in Item 12.

TO DISCUSS ANY MATTERS RAISED BY RESIDENTS (Public Participation)
No issues raised by the resident present.

COMMUNITY POLICING
Report on PACT Meeting 6.4.10
Cllrs D Lindley and Mrs Lindley attended the meeting and a report was previously circulated. The next PACT meeting will be on 4 May at Blaxton Village Hall, 7.30 pm.

Response from Inspector Cowling re policing issues
It was advised that the airport will expand and there will be a dedicated airport policing team. Inspector Cowling advised a review of the structure is currently being looked at and it is anticipated that savings will have to be made.
The Beat Manager/PCSO will be shared with other villages, and the team based at Rossington police station.

The current PACT structure is also being reviewed and further details will be given in due course.

The speed camera has recently been re-calibrated and currently there are no statistics available.

Concerns were expressed that Finningley was promised a vehicle actuated speed indicator unit but this has been substituted with a ‘speed/bend’ sign which does not appear to activate at an appropriate distance.
RESOLVED to contact Tony Ashton, DMBC Highways, for information.

WARD COUNCILLOR’S REPORT
No member present.
RESOLVED to contact the three ward members again asking if they could attend meetings, possibly on a rotation basis and when absent, if they could submit information pertaining to the parish.

MINUTES OF THE ANNUAL PARISH MEETING HELD 16 MARCH 2010
RESOLVED the minutes be approved as a true record and signed by the Chairman.

MINUTES OF PARISH COUNCIL MEETING HELD 16 MARCH 2010
RESOLVED the minutes be approved as a true record and signed by the Chairman.

MATTERS ARISING FROM ABOVE MEETING
Response from Messrs Waring re vehicular access, land at Old Bawtry Road
A detailed response giving various options was previously circulated.
RESOLVED to accept the advice to wait until the land can be registered as common land albeit that this may not be until 2013, and to enquire if registration could be prepared ready to be activated at that time.

Reply from DMBC re Chapel Close, vehicles parked on kerb at junction
The situation is being monitored via DMBC.

Christmas tree, associated work and plaque, photograph requirements

The plaque is now in place and it was suggested an official photograph should be taken in June or July with representatives from Messrs Higgins.
RESOLVED to advise Messrs Higgins accordingly.

Junction markings, Blenheim Drive
DMBC is to recover road markings within the next 4-6 weeks.

ISSUES RELATING TO JOINT PLAYING FIELD
Further discussion on suggested Lease
It was pointed out that once incorporation as a CIO takes place then the Lease can be addressed. Also it was accepted that an assurance must be forthcoming that any liability for members would only be £1.
RESOLVED that Cllrs Lindley and Lifsey, together with the Clerk, meet (on 10th June) to discuss the suggested Lease and report back to the following meeting.

Update re Master Plan
This issue is pending with the JPF Committee which will discuss the plans and then proceed with a public consultation exercise.

Request re services of dog warden
RESOLVED to write again as no response received.

Response from Blaxton PC re insurance query
Blaxton Parish Council has not responded fully the the query.
RESOLVED to contact the Clerk again.

Further information re integrity of ramp
Quotations have been received by Blaxton Parish Council and a further meeting is to take place with officers from DMBC.

Rest Shelter
Cllr Lifsey presented a petition of 222 signatures which had been initiated by a resident in support of the planning application.
RESOLVED to forward the petition to DMBC Planning.

FINANCIAL MATTERS
Signing of Cheques

£ 88.12	Morrison Engraves (brass plaque)	100650
£288.33	HM Customs and Excise (tax for qtr)	100651
£ 25.00	Need A Hand (fixing wire, council land)	100652
	Cancelled	100653
£ 49.12	DMBC (refuse collection, JPF)	100654
£124.98	DMBC (emptying bin corner Chapel Lane)	100655
£ 14.75	DMBC (emptying bin near pond)	100656
£ 22.65	DMBC (emptying dog bin, JPF)	100657
£ 35.00	Rural Action Yorkshire (annual membership)	100658
£370.00	YLCA (annual membership)	100659

Receipt of quarterly audit, verification by council auditor
The quarterly audit was presented for authorisation.

Presentation of a/cs for year ended 31 March 2010
The Chairman signed the accounting statement/documentation which were approved and copies were circulated to members.

PLANNING ISSUES

A) To comment on planning applications:
10/00607/FULM Change of use of existing buildings from storage, sorting and packing of potatoes to warehouse use and construction of new link road from r/o site to the A614, Higgins Agriculture Ltd Store, Old Bawtry Road
The Clerk, in consultation with the Chairman has submitted concerns, in order to comply with the timescale, as follows:
* concerns expressed as to what the new use of the depot might be, in 2007 an application was refused for change of use to warehousing because this was industrial rather than agricultural (in countryside policy area)
* precedence could be created for other businesses in the locality if approved
* not a suitable development for an agricultural area
* issue involving public footpath - detailed information commented upon and
information also submitted to DMBC Highways

Members felt, however, that further comments should be submitted.
RESOLVED:
* to express concerns that, even though a new road would exist, it would not have an impact on the number of vehicles travelling through the village.
* if an expansion of warehouse/storage use were to be allowed in the future this would encourage businesses/commercial development to the southern side of the airfield, whereas currently this is contained to the northern side.
* Planning Dept advise the CPA has the same status as green belt thus no road should be constructed across the field to Messrs Higgins as this would open the door for future development.

10/00920/FUL Erection of 2 no detached dwellings following demolition of Pond House and Rose Cottage, The Green
10/00922/CAC Conservation area consent for demolition of Pond House and Rose Cottage in connection with erection of 2 no detached dwellings, The Green
RESOLVED to comment that it appears part of the parish council’s green would be encroached upon which is unacceptable.

10/00924/FUL Erection of boundary wall following partial demolition of existing boundary wall, Holly House, Old Bawtry Road
RESOLVED to comment that other boundary walls are no higher than 1 metre thus the height of this wall would be out of keeping in the area.

B) DMBC decisions
10/00421/FULFT Bank End Course Fisheries - GRANTED
10/00771/TCON Holly House, Old Bawtry Road, remove dead wood from yew tree - EXEMPT WORKS

REPORT ON VILLAGE HALL ISSUES
Painting Specification
RESOLVED that firms be invited to tender for painting of inside/outside of the building to arrive in time for May meeting.

TO REVIEW RISK ASSESSMENT DOCUMENT
The Clerk previously circulated the current risk assessment document.
RESOLVED this be accepted for 2010/11.

TO REVIEW FINANCIAL REGULATIONS
The Clerk previously circulated the model financial regulations for consideration.
RESOLVED to approve with three amendments.

TO AGREE HOW TO ADDRESS NEW MODEL STANDING ORDERS
RESOLVED to discuss at the next meeting.

REPORT ON MEETINGS HELD AT AIRPORT
A) Airport Community Sub Committee
B) Noise Monitoring Sub Committee
RESOLVED to note the reports as previously circulated.

REPORT ON MEETING OF PARISH COUNCILS JOINT CONSULTATIVE COMMITTEE
RESOLVED to note the report prepared by Cllr Johnson.

COMMUNITY GROUP ISSUES
Letter requesting support to close a short area of road between village hall and the two adjacent greens for the Fun Day
RESOLVED to support the application to DMBC for road closure.

ISSUES RELATING TO POND

Barley Straw - It was reported that some bales have been deposited in the pond.
RESOLVED to thank the resident concerned for his assistance.

Quotations for repairs to paving around pond - One quotation received
RESOLVED to accept this in the sum of £400.
RESOLVED to accept the offer from Cllr Elder to make the hose pipe connection and that he be reimbursed for cost of materials.

TO DISCUSS CONDITION OF GRASSED AREA ADJACENT POND
A general discussion took place on the suggestion as highlighted in minute 12 of the March meeting.
RESOLVED to contact DMBC for its thoughts if one end was sealed off.

WEBSITE UPDATE
RESOLVED the Clerk forwards the March minutes to the Chairman.

HIGHWAY ISSUES
Solar unit on lighting column fronting former garage - Cllr Lifsey reported that the unit is being repaired.

Planting of bulbs in village by WI and Community Group - although this initiative was supported, no representations were made to the parish council.
RESOLVED to contact the WI and Community Group accordingly.

TO RECEIVE AND NOTE CORRESPONDENCE
Information from Open Spaces Society to be circulated to members.

TO CONFIRM DATE OF NEXT MEETING -
Tuesday 18 May 2010 to commence at 7pm in the Village Hall. This will be the Annual Parish Council meeting.

The meeting ended at 10.30 p.m.

Chairman: .........................................