MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 18th MAY 2010 AT 7:00 PM

PRESENT:

Cllrs D Lindley, A Elder, R Johnson, Mrs M Lindley, K Robinson,
Mrs J Worthington, Clerk

Mr M Eardley, Neighbourhood Management Team Leader
1 member of the public
Mr T Austen, Dobson and Hodge, Insurance Brokers

Mr Austen attended at the request of the Treasurer of the JPF Committee to explain the insurance issues relating to the joint playing field. Premium covers Employers’ liability; the organiser of event and volunteers cover is in place at £10m. Public liability – sports clubs - £5m. Property damage of which there is an excess of £250; personal accident for JPF members and parish councillors; fidelity guarantee.

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

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TO ELECT A CHAIRMAN, DECLARATION OF ACCEPTANCE OF OFFICE
Proposed by Cllr Elder and seconded by Cllr Robinson that Cllr Lindley be chairman for the coming year. Unanimously agreed. The Declaration of Acceptance of Office was duly signed.

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REPORT FROM NEIGHBOURHOOD MANAGEMENT TEAM
Mr Eardley advised that under the Community Pay Back Scheme offenders can carry out certain works under supervision, e.g. painting. It was suggested that the JPF might like the pavilion painted.

Posters were circulated for the Doncaster In Bloom competition.

Thanks were expressed to Mr Eardley for his involvement with the Rest Shelter provision. The planning application has been passed and a date for installation and photographs is to be arranged in the near future.

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COMMUNITY POLICING
Report on PACT Meeting 4.5.10.
Cllrs D Lindley and Mrs Lindley attended the meeting and a report was previously circulated.
The issue of restructuring was raised and it was pointed out that one Beat Manager and one PCSO will cover all villages from Old Cantley through to Finningley and will be based at Rossington. This is because, with the increased activities at the Airport, local police officers will be based on site.
RESOLVED:
* to express strong concerns to Inspector Cowling on this matter with particular reference to continuing police presence within the wider area as this creates some uncertainty, and the consequences which could occur. Because of an increase in activity at the airport, local parishes, including Finningley, appear to be losing out.
* Clerk to also contact Caroline Flint MP and ward members.

Mr Eardley referred to the restructuring within the Safer Neighbourhood Team and agreed to pass on concerns to Inspector Cowling at the next Have your say/PACT meeting at Tickhill which is on 1st July and which will commence at 5.30pm - hitherto meetings have started at 7 pm.

Speed/bend sign - DMBC advise the sign is positioned in the optimum place within a wide grass verge. There is clear forward visibility of the sign after entering the 30mph limit and it is positioned far enough in advance of the hazard as regulations followed for all warning signs permit. The sign will be monitored to ensure it is detecting vehicles at its optimum distance which it appears to be, however, the signals engineer will check the alignment of the radar.

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WARD COUNCILLOR’S REPORT
Cllr Mrs Schofield advised she too was concerned at the changes brought about by the above re-structuring and had requested a meeting with a Senior Officer to discuss the implications. She advised that she would inform the parish council of the outcome of the discussions.

Response from the ward members re attendance at meetings
Cllr Schofield had responded advising she is willing to attend meetings and feels her two colleagues should also attend in turn. No response from Cllr Woodcock. However, Cllr Jones states it is not always possible to attend and would be willing to communicate via email, but states he had a recent discussion with the Chairman to highlight issues of concern.

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ISSUES RELATING TO JOINT PLAYING FIELD
Request re services of dog warden - Neighbourhood Manager advises that there is no dedicated dog warden and the situation is monitored by Neighbourhood Management and the Safer Neighbourhood Police.
Concerns we expressed regarding a resident who had allowed his dogs to foul the area and had not cleared up the mess. Two members of the council subsequently visited the resident concerned regarding this matter advising that faeces should be removed at the time of the occurrence.
RESOLVED: to refer the matter to DMBC and to advise the resident of this fact.

Further information re integrity of ramp - Blaxton Parish Council has received 3 quotations but has yet to make a decision.

To note that planning consent has been received for erection of the Rest Shelter
Members noted that consent had been received.

Insurance for 2009/10
RESOLVED to authorise a cheque in the sum of £574.89.

Annual grant from the parish council
RESOLVED to authorise a cheque in the sum of £2,000 and that the grant is paid each April as from 2011.

Pavilion Plans - Cllr Elder advised the plans would be discussed by members at the next meeting of the JPF Committee as certain modifications have been highlighted.

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Internal Audit of a/cs for year ended 31 March 2010
The Clerk reported that Mr Hutchinson had carried out his audit of accounts and had no issues to bring to the attention of the parish council.
RESOLVED to accept the internal auditor’s report. The Clerk advised that the appropriate notice for inspection of the accounts has been placed on the notice board.

Request for donation, Victim Support
RESOLVED not to agree the request as the policy is to give to village based organisations.

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REPORT ON VILLAGE HALL ISSUES
To open tenders for painting Specification
Four tenders had been sought and two returned.
RESOLVED to accept the tender price from Messrs G Wilkinson Construction Ltd in
the sum of £6,256 and to advise the unsuccessful tenderer.
Cllrs Johnson and Robinson abstained.

To report on emergency repairs to the village hall roof
Cllr Lindley reported that the Police had advised of theft of lead from the roof and, as a consequence urgent repairs had been requested via Messrs G Wiilkinson Construction Ltd. SY Police advise a person has been arrested and the matter is being referred to the CPS, and had submitted a form for completion and return relating to the incident. Cllr Lindley agreed to complete the form and submit.
RESOLVED the Clerk requests a claim form from Zurich Municipal.

Request from Community Group for wire fencing to children’s play area to be repaired prior to Fun Day.
RESOLVED:
- that Need A Hand Ltd and AGN Fencing be requested to submit an
estimate and to meet Cllr Elder on site for further information.
- that the Community Group be advised of the action to be taken.

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TO AGREE REPRESENTATION ON OUTSIDE BODIES
A) Parish Councils’ Joint Consultative Committee - RESOLVED Cllr R Johnson
B) Airport Community Sub Committee - RESOLVED Cllr Mrs M Lindley

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TO DISCUSSION RELOCATION OF NOTICE BOARD FROM POST OFFICE WALL
The Clerk advised that the postmaster had requested the notice board be removed.
RESOLVED to contact the Mayflower Practice and SPTE to ask if the board could be sited on the outside Practice wall and bus shelter respectively.
Thanks were expressed to Cllr Elder for his offer to take down the board and store.

STANDING ORDER NO. 1C) WAS SUSPENDED TO ALLOW THE REMAINDER OF THE BUSINESS TO BE CONCLUDED.

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ISSUES RELATING TO POND
Recent work carried out by contractor to the pond path
Members felt the work was not entirely satisfactory but agreed the invoice should be paid.

Response from DMBC re suggestion to close off one end of access road
DMBC advised that there are concerns that a turning area would be needed which would detract from the character of the area. Other concerns were also raised as was the possible need to submit a planning application.
RESOLVED to consider at the next meeting when all members are present.

Letter from a resident regarding the condition of the pond
The resident expressed concerns to the Chairman that the pond has been allowed to deteriorate, covered in straw, twigs and small tree branches. Also he felt the water must be verging on a health hazard. The Chairman has responded to the email advising that barley straw has been placed in the pond in order to soak up a large proportion of the algae. Ducks peck at the lower twigs on the willow trees and the wind contributes to the collection.

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TO CONFIRM DATE OF NEXT MEETING -
Tuesday 15 June 2010 to commence at 7pm in the Village Hall.

The meeting ended at 10.30 p.m.