Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th MARCH 2011 AT 7:25 PM

 

PRESENT:

Cllrs D Lindley (Chairman); B W Lifsey, A Elder, R Johnson, Mrs M Lindley,
Mrs J Worthington, Clerk
IN ATTENDANCE:

Ward Councillor Mrs Y Woodcock
2 members of the public

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies from Cllrs K Robinson and E Tatton-Kelly for reasons given.

2

 DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllr D Lindley declared a personal and prejudicial interest in Item 8a) and left the room whilst the cheque was approved and signed.
Cllrs B Lifsey and A Elder declared personal interests in Item 11A) - Application 11/00441/LBC
Cllrs R Johnson declared a personal interest in Item 12.
Cllr A Elder declared personal interests in Item 12, 15; and a personal and prejudicial interest in item 16 –and left the room whilst the issue was discussed.
Cllrs B Lifsey declared a personal and prejudicial interest in item 16 and left the room whilst the issue was discussed.
Cllrs D Lindley and Mrs M Lindley declared a personal interest in Item 18.

3

 TO DISCUSS ANY MATTERS RAISED UNDER PUBLIC PARTICIPATION
There were no issues raised which required action.

4

COMMUNITY POLICING
Report from SY Police
Inspector Cowling has forwarded information on Beat Manager Re-alignment; PC Dewsnap will take responsibility for Finningley. He will be supported by officers from Robin Hood Airport who will be out and about patrolling the villages (including some speed gun activity) in any downtime they have from Airport responsibilities. PCSO Maria Pratt will be returning in April and will once again cover the villages.

Report on speeding on Wroot Road, 6.30am and ‘drinking den’ on Old Bawtry Road– raised by the Community Group
The Clerk has requested further information, i.e. registration plate details, vehicle logos, which is awaited.
RESOLVED to refer the ‘drinking den’ concerns to the Neighbourhood Team.

Report on PACT meeting
Cllr Mrs Lindley reported on the meeting and advised she had raised the issue of a small amount of vandalism which had occurred in the village. Next meeting 7 April in Bawtry.

5

WARD COUNCILLOR’S REPORT
Cllr Mrs Woodcock advised that she will attend meetings when possible. She has requested that the speed gun be deployed in the parish and will enquire as to the provision of ‘smiley boards’ in Finningley.
There is little money remaining in the current flexible budget and members were asked for suggestions for the next financial year, i.e. 2011/12.
After being advised of dog fouling along Old Bawtry Road, particularly early in the morning, Cllr Woodcock will refer this to the appropriate department.

The Clerk advised that Cllr Schofield had stated she will attend meetings as often as possible. Cllr Jones advises he has meetings which sometimes clash with those of the parish council.

None of the ward members responded to the question regarding attendance at neighbouring parish council meetings.

6

 TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 15.2.11
RESOLVED the minutes be approved as a true record and signed by the Chairman.

7

MATTERS ARISING FROM ABOVE MEETING
Lighting, footpath Blenheim Drive/rear of Church – DMBC advises the matter is still under investigation.

Response from Mayor Davies regarding Wroot Road – The Mayor advises he will ensure the parish council is notified of the outcome of the review once this is complete.

Update re request for grit bin provision – suggestions for siting were considered.
RESOLVED to refer 6 sites to the Neighbourhood Manager for consideration.

Response from DMBC re clearing Footpath No. 1 – DMBC will clear and is also looking into undertaking enforcement patrols to deal with dog fouling.

8

FINANCIAL MATTERS
A) Signing of cheques
£ 6.50 P Lindley (renewal of website domain name) 100708

B) Verification of BIB payments
£120.00 Arrow Publications (March newsletter)
£  11.00 Clerk & Councils Direct (Publications for 2011)
£  40.00 Open Spaces Society (Annual subscription – membership no 69335)
£287.88 HM Revenue & Customs (tax – qtr ending 5.4.11.)

 

C) To receive quotation to prune tree, triangle Old Bawtry Road
Quotation received from Need A Hand Ltd in the sum of £85.00p.
RESOLVED to ask if this price could be reduced.

D) To receive quotation to reglaze notice board near pond
Two separate quotations received from Need A Hand Ltd – Option a) to fit Lexon vandal proof clear plastic glass and the Option b) to fit ordinary 4mil glass
RESOLVED to take up the kind offer of Cllr Elder to repair the board and the materials to be paid by the parish council.

E) Good Councillors Guide 3rd Edition
Information from YLCA that 8 copies can be forwarded at a total cost of £6.50p.
RESOLVED to order the publications.

F) Booklets via YLCA All about Local Councils and It takes all sorts
These are available at £2 for the two publications.
RESOLVED to order the booklets.

9

 TO REVIEW INTERNAL AUDIT PLAN
Following notification from the External Auditor, the Clerk drew up a document and circulated to members prior to the meeting.
RESOLVED to accept the document.

10

 ANNUAL REVIEW OF RISK ASSESSMENT 2011/12
The clerk previously circulated a draft update for approval. A few amendments were made.
RESOLVED to approve the amended document.

11

PLANNING ISSUES
A) Applications
11/00612/FUL Erection of conservatory to r/o 4 Frobisher Grange
To comply with the timescale the Clerk, in consultation with the Chairman, advised of no objections.
11/00460/TCON Conservation area notification to reshape 2 hollies and remove one dead elm, Holy Trinity and St Oswald’s Church
This application does not require planning consent
11/00441/LBC Consent to display sign to front elevation of Finningley village hall (0.4m x 0.9 approx)
RESOLVED to raise no objections.

B) Decision notices
11/00188/LBC and 11/00178/FUL, Holly House - GRANTED

C) Response from DMBC re downloading planning applications
Planning Department advised that this should be possible without additional software and problem could be due to pop-up blockers.

12

 ISSUES RELATING TO JOINT PLAYING FIELD
Feedback from YLCA – The Clerk advised that she had forwarded further information requested from YLCA. The reply was now to hand and had been circulated to members which recommended a meeting with Clerks and Chairs of the two parish councils.
RESOLVED this issue be deferred until the Annual Parish Council Meeting and that the representative from YLCA be requested to attend a joint meeting if Blaxton parish council agrees.
Cllr Elder wished his vote against this decision to be recorded.

13

 REPORT ON MEETING WITH MR M MORTON, PEEL HOLDINGS, RE SUGGESTION TO UTILISE PC LAND FOR ALLOTMENTS
Cllrs Lindley, Lifsey and Johnson met Mr Morton on site on 11 March. Consequently a letter is to be forwarded to Mr Morton giving full written details and diagrams, together with the parish council’s request. Thanks were expressed to Cllr Johnson for drawing up the diagrams.
Thus further information is awaited.

14

 TO CONSIDER ATTENTION TO TREES (ELMS) AT CHURCH LANE
Communication received from the Community Group which may receive project funding later in the year and suggesting trees need taking out or cutting back.
RESOLVED to request clarification as to which trees the Group is referring to.

15

 ISSUES RELATING TO POND
Quotations received from Wayside Water Gardens – full details received re improving quality of water. A general discussion took place on the costs involved not least of which are electricity costs.
RESOLVED:
• Cllr Elder seeks information from a commercial fishing contact and that further information is discussed at the next meeting
• the Electricity company be requested to supply costs to install a supply near to the pond and that a representative meets with members on site.
• Wayside Water Gardens be advised the matter is still under discussion.

16

REPORT ON VILLAGE HALL ISSUES
To consider provision and lining out of car parking spaces for disabled users
RESOLVED to set up a meeting with DIAL on site to receive legal requirements in this regard and also to contact YLCA.

Cllr Lifsey reported on the Health & Safety assessment for the building.

RESOLVED to suspend Standing Order 1z) to allow time for the remainder of the business to be transacted.

17

 HIGHWAY ISSUES
Suggestion from Community Group for weight limit on Wroot Road
It was reported that this issue had been raised a few years ago and DMBC could not agree to the request. Cllr Johnson reported that the issue is enforced by the Police and if hgv’s had to access a site within the weight limit zone then this would not be enforceable. DMBC Highways would consult with SY Police for a consultative survey.
RESOLVED to contact the Community Group as concerns re speed and weight are different issues.

Community Litter Pick – Information from DMBC that this took place on 7 March, members of the Community Group took part and the Clerk has thanked the Group on behalf of the parish council.

Doncaster-Lincoln railway line – concerns raised re wagons allegedly running with flat tyres, creating bumping noise and also the speed at night time seems faster than during the day.
RESOLVED to contact rail company requesting a site meeting.

Wroot Road – it was pointed out that there are potholes and loose kerbings on part of the road, i.e. towards Yorkshire Aggregates Quarry.
RESOLVED to refer to DMBC.

18

 WEBSITE UPDATE
RESOLVED the Clerk forwards the February minutes to the Chairman.

19

TO RECEIVE AND NOTE CORRESPONDENCE
a) Talk by Environment Agency on flooding as arranged by Blaxton Parish Council at 7.30pm on Monday 18 April at Kilham Hall, Branton. Cllrs D Lindley, M Lindley and R Johnson will attend.

b) Information from DMBC regarding timescale for May elections
Nominations to be received no later than noon on 4 April by Legal Section

c) YLCA Spring/Summer seminars - nearest at Hatfield - Joining the Council and Thrybergh - Internal/External Audit and preparation for year end.
RESOLVED to discuss at the Annual Parish Council Meeting.

RESOLVED that items of correspondence be circulated to members.

20

TO CONFIRM DATE OF NEXT MEETING –
Tuesday, 19 April 2011 at 7pm in the village hall, Finningley.

 

The meeting closed at 10 p.m.

 


Chairman: .........................................