Finningley Parish Council

Minutes of Council Meetings

MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 16th AUGUST 2011 AT 7:00 PM

PRESENT:	Cllrs D Lindley (Chairman), R Johnson, Mrs I Batunas, A Elder, B Lifsey, Mrs M Lindley, E Tatton-Kelly Mrs J Worthington, Clerk
IN ATTENDANCE:	Ward Member Mrs P Schofield Area Manager – Steve Thomas 2 members of the public

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

VISIT BY EAST AREA MANAGER
Mr Thomas was welcomed to the meeting and he highlighted the latest situation on issues raised with his predecessor:
a) Lighting provision, footpath Blenheim Drive/rear of Church – this area is still in the ownership of Taylor Wimpey and no further maintenance will be funded by DMBC. The issue is therefore still under discussion, but it is unlikely there will be funding to provide lighting.

Members pointed out that no s.106 monies were given over on completion of the development and Mr Thomas advised he is shortly to attend a meeting to discuss the whole issue of s106 agreements and will update the parish council in due course.

b) Grit bin provision – criteria mainly down to gradient issues and Finningley may not be a priority. However, a review is ongoing when all requests will be considered.

General
Mr Thomas advised that he wishes to compile a data base of contact details and members were asked to complete a pro forma. He also provided the clerk with a copy of the structure of the East Area Team.

Mr Thomas is to ascertain information regarding monies collected from fines if the parish council were to proceed with the employment of a Dog Warden and suggested that such a person could also have responsibility to oversee litter issues. Mr Thomas is to discuss the litter issue adjacent to the Airport perimeter along Old Bawtry Road with his Area Officer.

TO RECEIVE APOLOGIES - All present.

DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllr A Elder declared personal interests in items 8, 13 and 16.
Cllr B Lifsey declared a personal interest in item 14,
Cllr R Johnson declared a personal interest in item 15,
Cllrs D and Mrs M Lindley declared personal interests in item 23.

TO DISCUSS ANY MATTERS RAISED UNDER PUBLIC PARTICIPATION
Residents present expressed concerns regarding the proposed development by Barratt Homes, ie application 11/01968/FUL, land r/o Manor House Farm, The Green, in relation to access, layout and landscaping.
The Chairman advised that the parish council’s comments had been submitted and it was RESOLVED to forward additional observations:
• TPOs on some trees
• Development not in keeping with houses in surrounding area, as just outside conservation area
• A site visit by the Planning Committee is requested
RESOLVED to also request Cllr Mrs Woodcock to request site visit.

WARD COUNCILLORS’ REPORT
Cllr Mrs Schofield stated she too is submitting comments on the above application.
She advised she is to set up a meeting with Mr J King of CPRE to discuss the lack of green belt in the east and will invite representatives of neighbouring parish councils to attend.
RESOLVED that Finningley members will attend if possible when date is known.

REPORT FROM PACT MEETING
Cllr Mrs Lindley, who attended the last meeting, circulated information for members.

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 19.7.11.
RESOLVED the minutes be approved as a true record and signed by the Chairman.

MATTERS ARISING FROM ABOVE MEETING
a) Lighting footpath Blenheim Drive/rear of Church - See Item 1.
b) Upgrade re grit bin provision -See Item 1.
c) Response re s106 monies - See Item 1.
d) Response re highway issues reported
DMBC report no gullies blocked at location specified, but gully near entrance to Rectory Lane will be cleansed; no ponding present on Old Bawtry Road; vegetation will be cut back by resident at property on Wroot Road. Also there is a land drain running underneath the path which runs from Picklewood Court into Lindley Road, and matter is under investigation.

FINANCIAL MATTERS
A) Signing of cheques

£1393.12 Zurich Municipal (annual premium) 100721

£720.00 Unit 1 Joinery (village hall external door) 100722

£74.56 Anglian Water (pond) 100723

£35.00 Information Commissioner (annual payment) 100724

£331.20 Signdesign (plaque, Village Hall) 100725

Cancelled 100726

£302.40 G Wilkinson Construction Ltd (door painting, V. Hall) 100727

£342.00 BDO LLP (external audit of accounts ye 31.3.11) 100728

£105.00 YLCA (3 members on course no. WC.10 100729

B) Notification of BIB payments

£ 330.00 VisionTech Aerials (cowl, village hall chimney) BIB15

C) Completion of annual audit by External Auditor, y.e. 31.3.11
BDO LLP has signed off the accounts as a true record and advised there are no issues to be brought to the attention of the council.

ATTENDANCE AT SEMINARS
RESOLVED that Cllrs D Lindley, Mrs M Lindley and Mrs I Batunas, attend the YLCA Seminar – WC.10 at Sprotbrough Goldsmith Centre on 3 October.

PLANNING ISSUES
A) Applications
11/02128/FUL formation of new vehicular access including 1.8m high wall & gate
Bury Farm, Old Bawtry Road
RESOLVED to raise no objections providing the result gives a clear view both
ways in view of adjacent bend.

11/01968/FULM erection of 35 no dwellings on 1.08ha of land incl means of access following demolition of redundant farm buildings, land rear of Manor House Farm -
Comments forwarded by the Clerk after consultation in view of time scale, as per
views put forward at an earlier meeting (See item 4 above)

B) Decision notices
11/01725/FUL Erection of conservatory, The Holt, Old Bawtry Road – GRANTED

C) Notification of Appeal, 11/00007/REF, land on south west side of Bank End Road
As this notification had been received by Blaxton Parish Council regarding the Appeal, the issue is being raised with DMBC.

D) Request for meeting with planning officer, current/future developments in the parish
Response now received that a meeting is likely to be convened after 15 August, thus further information is awaited.

E) Nottinghamshire Waste Core Strategy, preferred approach consultation 22 July-16 September
Information received, document on www.nottinghamshire.gov.uk/wastehaveyoursay
RESOLVED to note the information.

F) Site for sale in Finningley,
It was reported that an advertisement had been seen in the local press re sale of land on the edge of Finningley&Blaxton villages, ie 52.66 acres of grass land.
RESOLVED that Cllr Johnson peruses the matter further.

TO FURTHER CONSIDER PROVISION OF ALLOTMENTS
It was reported that Peel Holdings are still considering the issue of provision of some landadjacent to the parish council’s area at Church Lane and further information is awaited.
RESOLVED to thank Mr P Nears for this information and to advise FVCG.

ISSUES RELATING TO POND
Report from meeting with Consultant re quality of water/advice for remedial action
Information and costings received forwarded to all members by the Clerk prior to the meeting.
RESOLVED to advise that the matter is still under discussion.

Meeting with representative of North Eastern Plant re quality of water/advice for remedial action
Members met with Mr J Turner prior to meeting to discuss the situation. Information and costings received was perused by members.
RESOLVED to advise that the matter is still under discussion.

Members agreed that a decision will be made on the work which requires undertaking in comparison with the two specifications received. A further quotation is awaited from Willow Bank Services.It is anticipated that work would be complete next Spring and, if necessary, the precept should be increased to fund some of the work.
RESOLVED to accept Cllr Johnson’s offer to investigate funding possibilities.

Willow trees, response from DMBC
Conservation Officer advises he has spoken with his colleagues who are responsible for Trees and would agree to a site meeting.
RESOLVED to request suitable dates/times.

To note response from Green Mile Trees
Chairman has had meeting with a representative and members are watering the tree.
RESOLVED that a container be purchased for members’ use.

Land at rear of pond, now partly inaccessible due to hedge in situ
Cllr Lifsey had obtained information regarding the situation in the past as it would appear that access has not been possible along the whole of the rear area of the pond.
RESOLVED that Cllrs Lifsey and Mrs Lindley visit the resident to acquaint him with this information.

REPORT ON VILLAGE HALL ISSUES
To receive quotations to trim hedge and strim grassed area
One further quotation received from D Scott, Property and Gardening Services.
RESOLVED to accept the price from Need A Hand in sum of £120 which has not increased from 2010.
RESOLVED to pay the invoice from G Wilkinson Construction for door painting - £302.40.

RESOLVED to suspend Standing Order 1z until 10.30pm in order to allow the remainder of the business to be transacted.

ISSUES RELATING TO JOINT PLAYING FIELD
Information from Blaxton Parish Council re proposed meeting
Blaxton Parish Council has agreed to a meeting with one item on the Agenda, namely The Lease and its contents.
RESOLVED to suggest Wednesday 7 September at 7.30pm.

Update re dog fouling signs
Cllr Johnson advised that he has successfully pursued availability of signs for the JPF.

INFORMATION RE POSSIBILITY OF EMPLOYING DOG WARDEN
No response from DMBC. See item 1 above.

TO DISCUSS ARRANGEMENTS FOR COUNCILLORS’ SURGERIES TO COMMENCE IN SEPTEMBER
RESOLVED the surgeries commence, as a trial period, on 10 September from 10-11am on the second Saturday of each month in the village hall.

TO CONSIDER REQUESTING DMBC TO PROVIDE CONCRETE BLOCKS
TO PREVENT VEHICULAR PARKING ON VERGE, WROOT ROAD
Two unofficial laybys have been created and rubbish accumulates from time to time.
RESOLVED to contact DMBC to ask for ideas to discourage parking.

TO AGREE NEXT ARROW ARTICLE
RESOLVED that a Notice be placed n the September edition advising residents of the proposal to commence councillors’ surgeries.

TO DISCUSS WHETHER TO PRODUCE A SEPARATE PARISH NEWSLETTER
Cllr Johnson produced a rough draft of a Newsletter.
RESOLVED to proceed with a parish council newsletter in September (2 sides A4).
Cllrs Johnson and Tatton-Kelly to produce a final draft.

INFORMATION FROM COMMUNITY GROUP THAT A CAROL SERVICE WILL BE HELD AROUND THE TREE, LIGHTS TO BE SWITCHED ON 5 DECEMBER
FVCG advise plans are underway for Carols around the tree – Spirit of Christmas.
Cllr Lifsey has agreed the lights will be erected on 3rd December and turned on 5 December via himself and Cllr Lindley.
RESOLVED to thank the Group.

HIGHWAY ISSUES
It was noted that the next Highways & Footpaths patrol will be organized shortly.

WEBSITE UPDATE
RESOLVED the Clerk forwards the July minutes to the Chairman.

TO RECEIVE AND NOTE CORRESPONDENCE
DMBC website, provision of signposts to town/parish council websites
Suggestion that the parish council might like a link from the Authority’s website via the A-Z listings of town and parish councils.
RESOLVED to accept the offer.

Litter, Old Bawtry Road, adjacent airport perimeter
The Chairman advised he had received concerns from the FVCG and it was pointed out that DMBC had again been made aware of the matter – see Item 1 -. FODSA also undertake litter clearance from time to time.
RESOLVED to update FVCG accordingly.

TO CONFIRM DATE OF NEXT MEETING
Tuesday 20 September 2011 at 7pm in the Village Hall.

The meeting closed at 10.40 p.m.

Chairman: .........................................