Finningley Parish Council

Minutes of Council Meetings

MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 18th OCTOBER 2011 AT 7:00 PM

PRESENT:	Cllrs D Lindley (Chairman), R Johnson, Mrs I Batunas, A Elder, Mrs J Worthington, Clerk
IN ATTENDANCE:	5 members of the public

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

TO RECEIVE APOLOGIES
RESOLVED to accept apologies received from Cllrs B Lifsey, Mrs M Lindley and E Tatton-Kelly for reasons given.

DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS
Cllr A Elder declared personal interests in items 9a, 11, 12, 13.
Cllr R Johnson declared personal interests in items 9a, 13.
Cllr D Lindley declared a personal interest in item 19.

TO DISCUSS ANY MATTERS RAISED UNDER PUBLIC PARTICIPATION
Residents raised concerns re application 11/02380/FUL,land to r/o 14 Lindley Road.
The Chairman advised that comments/observations would be tabled at item 9.

WARD COUNCILLORS’ REPORT
No ward member was present.

COMMUNITY POLICING
Report from PACT Meeting, 11.10.11.
Cllr Mrs Lindley had prepared a summary of the discussions and this is to be circulated amongst members.

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 20.9.11
RESOLVED the minutes be approved as a true record and signed by the Chairman.

MATTERS ARISING FROM ABOVE MEETING
a) Further to visit by MrMell, any views on important issues for village
RESOLVED to forward list of issues for consideration.
b) Lighting footpath Blenheim Drive/rear of Church
Currently with DMBC and Taylor Wimpey’s legal teams to finalise land transfer.
c) Upgrade re grit bin provision
Currently with Highways Section responsible for winter gritting.
d) Information from Area Manager re monies from fines, dog fouling
Clarification sought by DMBC as to whether the proposed post would be full or part time. The Clerk has confirmed the parish council’s request to DMBC and further information is awaited.
e) Litter issues near airport site, Old Bawtry Road
Enforcement Section has visited the area and has agreed to determine what enforcement powers are available. Further information awaited.
f) DMBC response suggestions to prohibit parking on verge, Wroot Road
MrRacjan advises a site meeting has taken place by officers in Traffic and Road Safety and bunding is not an option.
RESOLVED that the clerk contacted Mr Marran from Highways who can offer relevant advice relating to this issue.
g) Street naming
Developer has agreed to Manor Farm Court.

FINANCIAL MATTERS
a) Notification of BIB payments

£36.00 Amy Computer Boost (half cost with Bawtry TC of repairs) BIB22

£288.33 HM Revenue & Customs (tax to 17.10.11) BIB23

£15.52 DMBC (Emptying litter bin, pond, qtrly in advance) BIB25

£131.47 DMBC (Emptying dog bin Lindley Rd/Chapel Lane – do - ) BIB26

b) Quarterly audit to 30.9.11
The Clerk presented the documents for approval; all members circulated with copy of same.

c) Election Expenses for May 2011
DMBC advise that the parish council will be invoiced for the sum of £96.70 in due course for administrative costs, no election had taken place.
RESOLVED as £500 has been included in the budget for such expenditure that the balance of £403.30 be vired to general reserves.

PLANNING ISSUES
A) Applications
11/02610/FUL Strathcona, Chapel Lane, detached pitched roof games room
RESOLVED to raise no objections.

11/02648/TPO Consent to fell one cherry and one sycamore to crown reduce by up to 30% two holly trees, partial crown reduction to clear property of one sycamore, to crown lift to 4.5 two sycamores, to crown clean two cherry trees (TPO 29), The Rectory
RESOLVED to suggest the sycamore could be heavily pruned rather than felled.

11/02737/FUL 8 Chapel Close, formation of pitched roof to replacing existing flat roof to front/side of semi-detached
RESOLVED to raise no objections.

11/02380/FUL land to r/o 14 Lindley Road – erection of pitched roof bungalow to form annexe and detached double garage to r/o existing dwelling
RESOLVED to make usual comment re infill, noting other applications for the site - two refused (2007) and one granted (2008); application states other dwellings on Lindley Road have had developments in rear gardens but to point out others have not done so.

B) Decision notices
11/01621/FUL 27 Lower Pasture – domestic extension – GRANTED

C) Report on meeting with Planning Officer and some members of the parish council, current/future developments in the parish
Meeting to take place on Wednesday 19 October.

D) Core Strategy, Policy 13
DMBC has made formal objections to the Government’s proposed new national policy on the basis that it places even more onerous duties on local planning authorities to plan for new traveller pitches. The Mayor has spoken with the Minister re the need for other authorities to take a greater share to even up distribution and has asked him to provide for this in the final version of the Planning for Travellers national policy.

E) Training Workshops for Clerks re On-line planning applications
DMBC is offering two workshops to introduce the new functionality of the online facility. Tuesday 29 November and Wednesday 30 November, which are principally for Clerks but members may attend if sufficient places available. The Clerk has agreed to attend on 29 November.
RESOLVED that the Chair and Vice Chair attend if places available.

F) Appeal, retrospective planning application for use of land for processing and exporting construction and demolition waste for a temporary period of 2 years, land on south west side of Bank End Road, Finningley – P Slingsby
Appeal Dismissed.
RESOLVED to note the information.

G) C&G Training Solutions
Reinstatement of trees – Mr Bryant DMBC is awaiting response from Forestry Commission.

H) Planning for renewable energy development, North Lincs Council
Information received and inviting comments. Information can be downloaded from www.northlincs.gov.uk and comments emailed to spatial.planning@northlincs.gov.uk
RESOLVED to circulate information amongst members.

I) How to respond to planning applications, an 8-steps guide
RESOLVED booklet to be circulated amongst members.

TO FURTHER CONSIDER PROVISION OF ALLOTMENTS
Pending further information from Peel.
However, it was mentioned that consideration could be given to the possibility of acquiring an area of land in ownership of DMBC off Bawtry Road which used to be the village tip years ago.
RESOLVED to add this to the list as at 7a) above.

ISSUES RELATING TO POND
a) Information from Willow Bank
Cost of site visit and report quoted as £450 plus vat.
RESOLVED to contact Willow Bank requesting site visit and quotation to design a scheme for the pond to be sustainable, within the sum quoted above, and to the parish council’s requirements.

b) To consider submitting tenders – work to improve pond water
To discuss at the appropriate time pending a) above.

c) Application for funding, Lafarge
Cllr Johnson has spoken with Lafarge and funding for the pond project would be within the company’s remit. An informal application has been forwarded asking what further information might be required as the next deadline is likely to be in February 2012.

REPORT ON VILLAGE HALL ISSUES
There were no issues to report.

ISSUES RELATING TO JOINT PLAYING FIELD
a) Information from Blaxton Parish Council re proposed meeting
Pending.

b) Plans and Contract (information provided by Cllr Johnson circulated to all)
The contract has been signed and a few points raised by Cllr Lindley will be brought to the attention of the JPF Committee at its forthcoming meeting.
RESOLVED as plans for the pavilion have now been seen that the £500 cheque be paid to the Association.

c) Byelaws in relation to dogs
Current JPF byelaws do not cover dogs on lead/fouling. Clarification being sought from Legal Section, DMBC.
RESOLVED:
• as no response received that a chaser be sent.
• to advise DMBC fouling takes place particularly early morning,c6.15am.

d) QE II Challenge
Cllr Johnson reported on information forwarded by the Clerk regarding funding although deadline is 30 October 2011. Nominations have to be submitted by the owner of the field, ie the two parish councils and Cllr Johnson will highlight the situation at Blaxton Parish Council meeting later in the week.

RESOLVED to suspend Standing Order 1z by 30 minutes to allow time for the remainder of the business to be transacted.

REPORT ON COUNCILLORS’ SEMINAR – COUNCILLOR SKILLS – 3.10.11
Three members attended (D Lindley, M Lindley and I Batunas) and reported on an interesting and worthwhile seminar.

REPORT ON MEETING OF AIRPORT COMMUNITY SUB COMMITTEE 22.9.11
Cllr Mrs Lindley had prepared a report and this is to be circulated amongst members.

REPORT ON MEETING AT MISSON PC RE TUNNELTECH – 5.10.11
Cllr Lindley attended, together with Cllr Mrs Lindley, and reported on the meeting. Further information is awaited re the legal position. It was stressed that residents should continue to report the smell nuisance.

TO CONFIRM WHICH MEMBERS WILL UNDERTAKE NEXT SURGERY
RESOLVED that Cllrs D and Mrs M Lindley carry out the next surgery.

RESOLVED that the Chairman and Cllr Johnson draw up a draft for the next newsletter and if there is sufficient detail for two sides of A4 then the parish council will arrange for printing and distribution. In the meantime to query from the Arrow editor the latest date for an article for the December issue. The decision re Arrow or separate parish council newsletter to be taken by the Clerk in consultation with the Chairman.

HIGHWAY ISSUES
DMBC has responded to many of the issues report on the recent Highways & Footpaths
Patrol.

WEBSITE UPDATE
RESOLVED the Clerk forwards the September minutes to the Chairman.

TO RECEIVE AND NOTE CORRESPONDENCE
Smartwater
Information from DMBC re stocks of Smartwater – this is a free service and anyone interested residents should contact Mr S Racjan, South Area Team, on Doncaster 865559.

TO CONFIRM DATE OF NEXT MEETING
Tuesday 15 November 2011 at 7pm in the Village Hall.

The meeting closed at 10.30 p.m.

Chairman: .........................................