Finningley Parish Council

Minutes of Council Meetings

MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th NOVEMBER 2011 AT 7:00 PM

PRESENT:	Cllrs D Lindley (Chairman), B W Lifsey, Mrs I Batunas, A Elder, Mrs M Lindley, E Tatton-Kelly Mrs J Worthington, Clerk
IN ATTENDANCE:	9 members of the public

	Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.
1	TO RECEIVE APOLOGIES RESOLVED to accept apologies received from Cllr R Johnson for reason given.
2	DECLARATIONS OF PERSONAL OR PREJUDICIAL INTERESTS Cllr A Elder declared personal interests in items 7b, 7c and 10. Cllr D Lindley declared a personal interest in item 10. Cllrs D Lindley & Mrs M Lindley each declared a personal interest in item 21. Cllr B Lifsey declared a personal interest in item 12
3	TO DISCUSS ANY MATTERS RAISED UNDER PUBLIC PARTICIPATION Residents expressed concerns regarding the current state of the village pond, one offering assistance if and when required. The Chairman explained what has been and is being done to rectify the situation and advised the parish council is required to go through the process of obtaining reports, tendering procedure etc. Meetings have been held with various third parties and a report on the parish council’s requirements is currently awaited. Meanwhile a resident has carried out some work in the pond and refilled with water, free of charge. The Chairman advised the parish council is as anxious as the community to bring the matter to a satisfactory conclusion as soon as possible. A petition was presented to the parish council containing 103 names, only 64 being Finningley residents. Some members of the Finningley Village Community Group were present regarding litter at Old Bawtry Road, near to the airport viewing area, and produced evidence of fly tipping together with a document highlighting duties of Airports with regard to public access land. The Chairman stated the issue has been raised at meetings of the airport community sub-committee and with DMBC. Members of the parish council advised they do monitor the area and on some occasions very little rubbish is evident. RESOLVED to request update from DMBC re available enforcement powers. A member of the Joint Playing Field Committee advised that a complaint had been received regarding an item of play equipment (the barrel) and the issue has been reported and is being addressed.
4	WARD COUNCILLORS’ REPORT No ward member present. RESOLVED, as no attendance since August, to write to all three ward councillors asking if they can attend on a regular basis.
5	COMMUNITY POLICING Report from PACT Meeting Cllr Mrs Lindley reported on the meeting and prepared a report to be circulated amongst members.
6	TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 15.11.11. RESOLVED the minutes be approved as a true record and signed by the Chairman, after the addition of the attendance of Cllr Mrs M Lindley at item 16.
7	MATTERS ARISING FROM ABOVE MEETING a) Lighting footpath Blenheim Drive/rear of Church Pending. b) Update re grit bin provision RESOLVED to request update. c) Information from Area Manager re monies from fines, dog fouling Pending DMBC. The Area Officer, Mr Racjan, is now investigating the matter. d) December newsletter RESOLVED to agree content as per draft produced by Chairman, which will be distributed around the village by members, with a copy sent to Doncaster Free Press ‘Donny Diary’. Also agreed to await the return of Cllr Johnson regarding printing of newsletter. e) Litter, Wroot Road DMBC advised bollards were turned down on the grounds of safety. RESOLVED to ask DMBC if spring-loaded bollards could be utilized.
8	FINANCIAL MATTERS There were no cheques for authorization.
9	PLANNING ISSUES A) Applications 11/02903/FUL erection of pitched roof ext to garage block including erection of new boundary wall (1.8m high) Bury Farm, Old Bawtry Road RESOLVED to comment that a 1.8m wall destroys the view through and is inappropriate for a rural village. 11/02957/COU retrospective application for change of use of building from undetermined use to vehicle dismantlers (suis generis) Instrumatics I & E Ltd, Ash Hold Industrial Park, Bank End Road RESOLVED to comment this is inappropriate as the majority of the surrounding area is Greenfield, ie part of the countryside protection area and DMBC previously stated would be treated as if it were green belt. Concerns expressed re possible toxic waste and oil, which could escape into drains; business next to site is a fish farm/water gardens. Also many vehicles would presumably be utilizing the site and nothing is mentioned within the plans of scrap being taken from the site, thus this could be a potential eyesore. B) Appeal ref APP/F4410/X/06/203860/Blaxton Quarry, Mosham Road Summary of Decision: Appeal is allowed and a certificate of lawful use is issued, in the terms set out in the Formal Decision. RESOLVED to note the information. C) Report on meeting with Planning Officer – 19 October 2011 Report from Chairman re s106 Agreements – circulated to members. Report from discussions with Area Manager s106 Agreements – circulated to members. RESOLVED to note the information. A meeting with 2 representatives of parish councils in the ward is to be held on17 November with the Area Manager and ward members, to discuss s106 Agreements. The Chairman and Cllr Lifsey are to attend to represent Finningley parish council. D) E-notification of planning applications Information received that, as from 1 April 2012, a charge will be introduced for providing paper copies of plans and documents. As from 1 September 2012 providing paper copies will cease and all plans/documents associated with planning applications will be viewed on line. The workshop scheduled for 30 November will not now take place. RESOLVED to note the information. E) Barratt Homes – as part of the planning consent the company is to plant a tree in the village and suggestions for siting as requested from members. RESOLVED to discuss and agree a location at the next meeting. F) Street naming and numbering – DMBC advise name suggestions put forward by developer for the new development off Chapel Lane:- Laurel Court, Laurel Close. RESOLVED to agree Laurel Close, in view of Laurel on the site of the old bungalow and ‘Close’ suggests a cul-de-sac which is appropriate.
10	ISSUES RELATING TO POND a) Information from Willow Bank Members met with a representative form Willow Bank and the report was requested if possible by the date of the parish council meeting. However, not yet received. b) To consider submitting tenders – work to improve pond water RESOLVED to submit specification to 3 contractors as formulated by Cllr Johnson for the scheme required and requesting costings.
11	TO FURTHER CONSIDER PROVISION OF ALLOTMENTS Pending further information from Peel. The Chairman and Cllr Lifsey are to meet with the new Airport Director on 21 November to consider the possibility of obtaining land adjacent to the parish council’s area.
12	REPORT ON VILLAGE HALL ISSUES A cheque for £1 for rent was received from the Management Committee. The AGM is to be held in January 2012.
13	ISSUES RELATING TO JOINT PLAYING FIELD a) Information from Blaxton Parish Council re proposed meeting The meeting has been agreed for 7.30pm at Blaxton Village Hall on Monday 28 November. The Clerk has circulated the agenda to members and also to the Clerk of Blaxton PC. b) Byelaws in relation to dogs The Clerk advised that DMBC’s Solicitor is awaiting information from government.
14	TO DISCUSS PROGRESS TO NEXT SPINAL COLUMN POINT FOR THE CLERK The Clerk’s contract states, subject to satisfactory performance, each year progression will be made wef 1 April, until the top of the scale is reached. The scale is LC2 (26-29) Currently on point 28 with no increase for 2 years. The increase amounts to £19 per month gross. RESOLVED to confirm the increase to the top of the scale, ie point 29 wef 1.4.11.
15	FUTURE OF STANDARDS OF CONDUCT FOR MEMBERS – UPDATE The Clerk previously circulated the paper to all members. RESOLVED to note the information.
16	SUGGESTION FROM FVCG TO PLANT TREES AT VARIOUS SITES Members considered the area and suggested an avenue of tree (same species) along Station Road (Blaxton/Finningley). A resident/local builder, Mr A Mell, had previously made a similar suggestion. Also tree planting could take place on Bawtry Road. RESOLVED to advise FVCG accordingly and to point out there is a need for the Group to obtain consent from DMBC Highways/Tree Officer.
17	TO CONSIDER PROVISION OF BEACON FOR DIAMOND JUBILEE 2012 It was felt that a Beacon would not be appropriate, but a suggestion was made for wooden table/benches to be purchased for siting around the Pond. RESOLVED to consider this provision at the Budget exercise and Clerk to source prices.
18	TO CONFIRM WHICH MEMBERS WILL UNDERTAKE NEXT SURGERY RESOLVED Cllrs Lifsey and Mrs. Batunas carry out this duty on 10 December.
19	LETTER FROM HMP/YOI HATFIELD LOOKING FOR POTENTIAL EMPLOYERS WHO WOULD BE ABLE TO OFFER ANY VOLUNTARY WORK OR PAID PLACEMENT TO PRISONERS CURRENTLY SERVING AT HMP HATFIELD It was suggested that litter clearance could be undertaken along Old Bawtry Road via this scheme. If all goes well then other areas could be considered, e.g. Wroot Road (fly tipping at this location has already been reported to DMBC). RESOLVED to contact DMBC Area Officer and HMP Hatfield accordingly with the request that supervision is arranged.
20	HIGHWAY ISSUES RESOLVED to advise DMBC of: a) Missing sign S3505 reported previously damaged but now removed, outside 28 Wroot Road b) Wayside holly bush outside No 1 Gatesbridge Park, prevents adequate site line for drivers.
21	WEBSITE UPDATE RESOLVED the Clerk forwards the October minutes to the Chairman.
22	TO RECEIVE AND NOTE CORRESPONDENCE RESOLVED correspondence be circulated to members as usual.
23	TO CONFIRM DATE OF NEXT MEETING Tuesday 20 December 2011 at 7pm in the Village Hall. The meeting closed at 9.45p.m. Chairman: ……………………………………………………………………….